Facilities Planning
- Project Submissions
- Review Process at Facilities Planning
- Building Permit Guidelines
- Fiscal Associate List by District
- BOCES
- Project Review Queue Status
- Capital Construction Project Review and Approval Status
- Change Order Status
- Smart Schools Bond Act Information
- Project Review - A/E
- Third-Party Vendor Project Submission Reviews
- Building Aid
- Forms & Manuals
- Surveys & Fire Safety
- Additional Resources
Forms & Checklists
Project Start-Up and Preliminary Planning
Approval of Preliminary Plans
- Form A for BOCES projects
- BOCES Lease Requirements
- Preliminary Review Checklists Field
- Preliminary Submission Forms Workbook
- Facilities Needs Assessment Summary Simplifies Long-Range Plan Requirement
- School Sites Reference Guide, School Site Variance, and Application for Examination and Approval of a School Site (EFP-S)
- Instructional Space Review Form
- Enrollment Projections
Approval of Final Plans and Specifications
- Final Submission Forms Workbook
- Final Submission Forms Workbook Guidance
- Application for Apportionment of Building Aid
- District Reorganization List
- SHPO Rules for Reconstruction Projects
- FAQ on Final Plans
- 155.5 Checklist of items to appear in contract documents
- Electronic Reviews:
- Requirements for the Installation or Relocation of Manufactured Buildings
Bidding / Building Permits / Construction Phase
- Partial Certification of Substantial Completion - Excel
- Final Certification of Substantial Completion - Excel
- Change Order Status
- Change Orders Submissions:
- For submission procedures, see: Submission Procedures
- SED Change Order Certification - Excel Format
- SED Change Order Certification - Fillable PDF Format
- Guidelines for Successful Supervision of School District Capital Construction Projects
- School Responsibilities (Under 155.5)
- Capital Project Summary of Inspection Form
- Capital Project Inspection Report Form
Funding / Aid
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Early Aid Start Request Form
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Beginning July 1, 2025 projects under $5 million will not be considered complex and therefore no longer eligible for EAS unless the project is delayed by items beyond the District's control such as liens, litigation, declared natural disaster, or force majeure events; or the quality of work is currently unsatisfactory and corrective action is required. Please review the Early Aid Start Request Memo linked here prior to submitting the EASR form.
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- Final Cost Report
- FP-FI (Request for Revision of Financial Information)