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Facilities Planning

SED Numbers and What They Mean


SED Building and Project Numbering Systems

SED Building Project Control Number

The 15-digit project control number contains four elements

Digit(s) Purpose
1-8 Identify the district
9 Represents the use of the building
10-12 Represent the assigned building number
13-15 Identify an individual construction project in the building

The Office of Facilities Planning, in response to a Letter of Intent (LOI), issues new building numbers.

Each number or set of numbers in our 15-digit project control number indicates the following.

Digit(s) Purpose
1-2 County of location
3-4 City, Town of location
5-6 School district number
7-8 Type of district organization
9 Building Type
10-12 Building Number (a district may have up to 999 buildings in this system)
13-15 Building Project Control Number (a building may have up to 999 projects in this numbering system)


Digits (7-8) Type of district organization
01 City
02 Union Free
03 Independent Union Free
04 Central
05 City Central
06 Independent Central
07 Central High School
08 Common


Digit (9) Building Type
0 Instructional - student occupied with or without incidental occupancies
1 Administration
2 Storage
3 Maintenance
4 Bus Storage only
5 Bus Maintenance - with or without storage
6 Public Library
7 Other
8 Temporary Quarters - leased non-district space only
9 Vacant


  • From Digit 9, there are technically four zeros (0000) included in the Basic Educational Data System (BEDS) code to indicate that this number is a district. If there are any numbers in the next four spaces, then the number is a building number issued by our office. The zeros are not used by the Office of Facilities Planning, however, they are printed in the appropriate spaces on the Fire/Safety Inspection Reports to separate our building-specific numbers.
  • Digits 9-12 are the four-digit building code number.
  • The ninth digit is the first number of the four-digit building number assigned by the Fire Safety Unit. It indicates how the particular building is being used according to our current records. Every building owned or used by a school district or BOCES must have a CO, and every building we know about will have a four-digit building code assigned to it.

Fire Safety Unity Numbering System

In addition to these District/Building/Project control numbers, the Fire/Safety Unit uses severity prefix numbers in front of Fire/Safety Inspection Report items. This numbering system indicates the following information.

First digit Relative Degree Correction Time of Severity in Days

Digit Severity in Days
1 Minor 30
2 Minor 60
3 Major 120
4 Major 30
5 Major 60
6 Major 120
7 Severe 30
8 Severe 60

A Certificate of Occupancy is issued (or withheld) in accordance with the following formula:

Number of Relative Degrees of Certificate

Outstanding Severity of Issued


Digit(s) Certificate of Occupancy
0 N/A Annual
1-10 Minor Temporary
11 or more Minor None*
1-5 Major Temporary
6 Major None*
1 or more Severe None*

* No Certificate of Occupancy may be issued until nonconformances are corrected, and the entire facility is re-inspected.

SEQRA Numbering System

The State Environmental Quality Review Act review numbering system is consecutive and has nothing to do with permanent building number data.