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Facilities Planning

Letter of Intent for Capital Construction Projects


Procedures for Letter of Intent (LOI) Requests

Due to the large number of requests for project control numbers, all school districts and BOCES should submit requests for project numbers using the Letter of Intent (LOI) Workbook, which is available on our website.

The LOI Workbook contains forms for the following types of projects:

  • Smart Schools Bond Act projects
  • New Construction projects
  • Reconstruction and/or Addition projects
  • Charter School projects
  • Leased Space or Discovered Building projects
  • Manufactured Building projects
  • District-Wide projects

The forms are designed to speed up the process of issuing project control numbers by requesting pertinent and accurate information needed to enter the project into our system. Requests that are sent without using these forms or projects submitted without proper project control numbers being issued will result in unnecessary delays.

When the LOI forms are completed correctly, they are able to be quickly processed and initial response letters can then be returned to the school district or BOCES in the most timely manner.


Letter of Intent Forms should be submitted via email to  Please DO NOT send a hard copy by mail.  It is not necessary to send a cover letter, simply email the LOI form itself.