Skip to main content

NYSSB - School Notification Form

NYSSB School Notification Form

Schools are required to inform NYSED of their intent to establish or continue a NYSSB program in each year they intend to offer the Seal by submitting the online NYSSB School Notification Form by December 1st.  This is true even if a school submitted this form in a prior year and no element of their program has changed.   It is recommended to download a template of the School Notification Form in either Word or PDF to see the data that needs to be collected before filling out the online form.  The NYSSB School Notification Form must be submitted electronically using the online form by December 1st.  Click here to access the online NYSSB School Notification Form.

What information must be reported on the NYSSB School Notification Form?

Information reported on the NYSSB School Notification Form includes:

  • District name
  • School information (name, type of school, BEDS code)
  • Primary NYSSB contact (name, phone, email)
  • Number of eligible student subgroups that could pursue the Seal in the current year
    • Current English Language Learners (ELLs) who are seniors and who score at least "Expanding" on the most recent NYSESLAT exam, or who earned a point toward criteria 1A or 1B through a 2020 or 2021 COVID exemption per NYSED guidance.
    • Former/Ever ELLs who are seniors
    • Seniors whose home language is English and who are studying a world language at the Checkpoint C level
    • Seniors whose home language is not English, but who were never identified as ELLs
  • Languages of current or Former/Ever ELLs and heritage language speakers that might pursue the Seal; languages offered at the school through Checkpoint C
  • Seal of Biliteracy Committee (names, titles)
  • Culminating Project Rubric (indicating whether the school will use one of the OBEWL sample rubrics, a consortium rubric, or a rubric the school developed)
  • Acknowledgement
  • Electronic Signature
Frequently asked questions about the NYSSB School Notification Form

Q:  What's new in 2021-22 for the NYSSB School Notification Form?

A:  In order to make the process of completing the NYSSB School Notification Form easier for schools, the formerly four-page form has been reduced to a two-page form.  All data that NYSED can collect directly from www.data.nysed.gov has been eliminated from the form.

 

Q:  Should all schools offering the NYSSB fill out this form?

A:  All public schools outside of New York City and all non-public and charter schools in any part of the state (including those in New York City) should fill out this form.  Public schools in New York City (part of the NYCDOE) should not fill out this form.  NYCDOE public schools will be contacted directly by the Division of Multilingual Learners in the fall of each year to provide this information. 

 

Q:  What is the deadline to submit this form?  What happens if my school misses the deadline?

A:  The deadline to submit this form is December 1st of each year in which a school wishes to offer the NYSSB.  If a school misses the deadline to submit this form, they should contact Candace Black in the Office of Bilingual Education and World Languages (candace.black@nysed.gov) and should complete the online form.  OBEWL will do everything possible to accommodate late submissions.

 

Q:  How should my school submit this form?

A:  Schools must submit the online NYSSB School Notification Form.  Although a template (Word, PDF) of the form is available so that schools can collect the necessary data, it is not permitted for schools to email the a completed form template to OBEWL.  Only online submissions via the appropriate online form will be permitted.

 

Q:  My school made a mistake on the NYSSB School Notification Form already submitted online.  How can I correct it?

A:  If a Seal Coordinator needs to update information on this form (e.g., update the name of the principal, update a member of the Seal of Biliteracy Committee), the update or correction to the form should be sent in an email to Candace Black (candace.black@nysed.gov).

 

Q:  My school offered the NYSSB last year (or in a prior year) and submitted the NYSSB School Notification Form in that year.  Does my school have to fill out a new NYSSB School Notification Form this year?

A:  Yes, schools who wish to offer the NYSSB must submit the NYSSB School Notification Form in every year in which they wish to offer the NYSSB, even if they have previously offered the NYSSB.

 

Q:  Why does the NYSSB School Notification Form require schools to identify the number of seniors in each eligible subgroup?

A:  The form requires schools to identify eligible students in each subgroup to ensure that schools are making the NYSSB available to all eligible students (Current ELLs, Former/Ever ELLs, World Language students, and Heritage Language Speakers).

 

Q:  Who is a current English Language Learner (ELL)?

A:  A Current English Language Learner is abbreviated as ELL.  An ELL is a student who, by birth or ancestry, speaks or understands a language other than English and who scores below a NYS designated level of proficiency on either the NYSITELL or the NYSESLAT exam.

 

Q:  Who is a Former/Ever ELL?

A:  A Former/Ever ELL is a student who was once an ELL, but who has demonstrated the NYS designated level of proficiency in English to exit ELL status.

 

Q:  Who is a Never ELL?

A:  A Never ELL is a student who was never identified as an ELL.  For the purposes of the required NYSSB forms, there are two types of Never ELLs:  those whose home language is English and those whose home language is other than English.  A Never ELL whose home language is English may earn the Seal by learning another language through a course of study in school, while a Never ELL whose home language is other than English may earn the Seal in their home language.

 

Q:  Is it expected that all students identified as "eligible" will eventually pursue the NYSSB?

A:  No, some students from the eligible subgroups will choose to pursue the NYSSB, while others will not.  What is essential is that schools identify all students who are eligible to pursue the NYSSB and to encourage and support them to do so.

 

Q:  Who must be on the Seal of Biliteracy Committee?  What is the role of this committee?

A:  The Seal of Biliteracy Committee consists of:

  • an Administrator;
  • an ELA teacher;
  • an ESOL teacher;
  • a World Language teacher; and
  • a School Counselor.

 

Q:  If my school doesn't have any ELLs, must an ESOL teacher be part of the Seal of Biliteracy Committee?

A:  No, an ESOL teacher is only required for the Seal of Biliteracy Committee if the school has ELLs enrolled.  It is recommended to include an ESOL teacher on the Seal of Biliteracy Committee even in years in which there are no ELLs pursuing the NYSSB.

 

Q:  Does my school have to develop their own Culminating Project rubric?

A:  No, NYSED provides sample Culminating Project rubrics, which schools can use to evaluate the Culminating Project if they so choose.  Schools are also authorized to use a consortium's rubric or to develop their own rubric.  In all cases, rubrics used to evaluate the Culminating Project must meet the criteria established by NYSED:

  • Is proficiency in the language being assessed the only aspect that is assessed on the school’s Culminating Project rubric?
  • Are the column headings of the school’s Culminating Project rubric labeled with ACTFL proficiency levels?
  • Are the performance descriptors in the school’s Culminating Project rubric aligned to ACTFL proficiency levels?
  • Does the school’s Culminating Project rubric indicate the proficiency level required to earn the NYSSB?
  • Does the school’s Culminating Project rubric separately address all three modes of communication  (interpretive, interpersonal, presentational)?

       Sample rubric for category 1-2 modern languages (e.g., those that use the Roman-based alphabet such as Spanish, French, Italian, German)

       Sample rubric for category 3-4 modern languages (e.g., indigenous languages such as Seneca and Tuscarora, those that use a non-Roman-based alphabet such as Arabic, Greek, Hebrew, and Russian; those that are character-based such as Japanese, Korean, and Mandarin).

       Sample rubric for category classical languages (e.g., those from an earlier period in human history that no longer has living native speakers such as Latin and ancient Greek)

       Rubric used to Evaluate School-Based Rubrics

 

Q:  If my school doesn't have any ELLs, must an ESOL teacher be part of the Seal of Biliteracy Committee?

A:  No, an ESOL teacher is only required for the Seal of Biliteracy Committee if the school has ELLs enrolled.  It is recommended to include an ESOL teacher on the Seal of Biliteracy Committee even in years in which there are no ELLs pursuing the NYSSB.

 

Q:  Who can sign the NYSSB School Notification Form?

A:  This form must be signed electronically by building principal or their designee.  The principal can select a designee, such as the Seal Coordinator or a member of the Seal of Biliteracy Committee.  The person who electronically signs this form is responsible for notifying the Superintendent (or equivalent for non-public or charter schools) of the intention to offer the NYSSB and the submission of this form.

 

Q:  Does the NYSSB School Notification Form need to be approved by NYSED?  Will the school receive a confirmation of receipt or approval of the form from NYSED?

A:  There is no formal approval process for this form, however, NYSED will review the form and contact the designee with any additional information that needs to be provided.  Within 48 hours of submission the online form, NYSED will email the Seal Coordinator on record with a PDF of the completed form.

 

 

 

Revised 7/25/2021