NYSSB Culminating Project Notification Form
Each year, the Office of Bilingual Education and World Languages (OBEWL) will schedule visits with a small sample of schools offering the NYSSB for two purposes: (1) to observe and participate in Culminating Project Presentations and (2) to provide feedback and support to schools in this process. Schools must have offered the NYSSB for at least two years in order to be selected. All NYSSB schools must complete the online Culminating Project Notification Form in each year that they offer the NYSSB. A template (Word, PDF) is provided so that schools can view the entire form before completing the online form. Only online submissions of forms will be accepted. The template form should not be emailed to NYSED.
All schools offering the NYSSB must submit this form electronically no later than March 15th of each year in which the NYSSB is offered. If your school is selected, you will be notified no later than March 31st with the date and time of visit and the name and contact information of the representative that will be present.
On the Culminating Project Notification Form, high schools will provide:
- Seal Coordinator contact information
- Location for the presentations
- Languages in which the presentations will be given
- Date(s)/time(s) of the culminating project presentations
Click here to access the online NYSSB Culminating Project Notification Form.
Q: My school has offered the NYSSB in the past. Does the Culminating Project Notification Form need to be submitted each year?
A: Yes. In order to visit a small sample of schools offering the NYSSB each year to observe and provide feedback on the Culminating Project Presentations, NYSED must be notified of the dates, times, locations and languages of the presentations. All NYSSB schools must submit the online NYSSB Culminating Project Form by March 15th of each year they offer the NYSSB.
Q: The website provides a link to the online NYSSB Culminating Project Notification Form as well as templates of the form in Word and PDF. Which one must a school submit?
A: The templates (Word, PDF) are provided so that schools can view the entire form and gather the necessary information prior to submitting the online form. The templates are only for the school's use and should not be emailed to NYSED. Instead, once the school has gathered all of the required information for the form, the Seal Coordinator should complete the online NYSSB Culminating Project Notification Form by no later than March 15th.
Q: How are NYSSB schools selected to be part of the sample of schools to be visited each year?
A: In order to be selected for a Culminating Project Presentation visit, schools must have offered the NYSSB for at least two years, although these years can be non-consecutive. NYSED will randomly select approximately three to five schools from the seven regions of the state (Capital-East, Hudson Valley, Long Island, Mid-State, Mid-West, New York City, and West).
Q: When are schools selected for a visit notified?
A: Schools selected for a Culminating Project Presentation will be notified via an email to the Seal Coordinator no later than March 31st. The notification will include the date and time of the visit as well as the contact information of the NYSED representative who will be present. In most cases, the visitor will be the World Language Associate from OBEWL, however, in some cases, a Resource Specialist from the local Regional Bilingual Education Resource Network (RBERN) will attend.
Q: Will the visits be virtual or in person?
A: In the vast majority of cases where in-person visits are permitted by the NYS Department of Health, a NYSED representative will conduct the visit in-person. Occasions may arise, through necessity or convenience, to conduct such visits virtually for selected schools that have the capacity to accommodate a virtual visitor.
Q: What should I do if my school is selected for a visit and then subsequently, the date of the presentations and the corresponding visit need to be changed?
A: In rare occasions, such as a school closure due to inclement weather, a school may need to change the date of Culminating Project Presentations. When the school is scheduled for a visit on such date, the Seal Coordinator should immediately contact the visitor to make alternate arrangements.
Q: What kind of feedback will the visitor provide to the school based on the visit?
A: The NYSED representative visiting the school will observe and participate in Culminating Project Presentations and provide feedback and support to the panel and Seal Coordinator on the process of evaluating the presentations. Following the final presentation, the visitor will provide the Seal Coordinator with a report showing areas of commendations and areas of growth.
Q: Will every student presentation be observed on the date of the scheduled visit?
A: All visitors will speak English and one or more world languages. Visits will generally be scheduled on dates that correspond to the languages spoken by the visitor so that they can fully participate in the panel interview. In addition, visitors may attend student presentations in lower-incidence languages that they don't personally speak. In these instances, the visitor will attend, but not participate, in the panel interview, which is always conducted in the language being assessed. Such a visitor may still provide general feedback on the Culminating Project Presentation to the Seal Coordinator.
Q: Will visits be scheduled to observe Culminating Project Presentations in English?
A: Visits will primarily be scheduled for the Culminating Project Presentations in world languages (other than English), although if there are presentations in English that are scheduled on the date of the visit, the visitor may also attend such presentations.
Q: Will visits be scheduled during the regular school day?
A: Visits will scheduled for whenever the school will be conducting the Culminating Project Presentations, whether they be during the regular school day, after school, or in the evening.