Skip to main content
Every Student Succeeds Act (ESSA)

Every Student Succeeds Act (ESSA)

Related Links

Compliance Monitoring and Technical Assistance

Federal requirements mandate that State Educational Agencies (SEAs) provide technical assistance to Local Educational Agencies (LEAs) and juvenile justice facilities, as well as oversee and monitor the implementation of Elementary and Secondary Education Act (ESEA) as reauthorized by the Every Student Succeeds Act (ESSA). These responsibilities are some of the primary work of the Office of ESSA-Funded Programs at the New York State Education Department (NYSED or "the Department").

Each year, the Office of ESSA-Funded Programs uses a risk-based approach to select LEAs from across New York State for monitoring reviews to determine compliance with requirements outlined in ESEA and New York State Commissioner’s Regulations. Based on that understanding, staff monitor for compliance and provide technical assistance related to the programmatic and fiscal requirements under the following programs:

  • Title I Part A Improving Basic Programs
  • Title I Part C Education of Migratory Children
  • Title I Part D Neglected and Delinquent Programs
  • Title I School Improvement
  • Title II Part A Supporting Effective Education
  • Title III Part A English Language Learners
  • Title IV Part A Student Supports and Academic Enrichment
  • Title V Part B Rural Education Achievement Program (REAP)
  • McKinney-Vento Homeless Education
  • American Rescue Plan Homeless Children and Youth (ARP HCY) I and ARP HCY II

The Office of ESSA-Funded Programs conducts four types of monitoring of the programs outlined above:

 

Types of Monitoring

 

Coordinated Monitoring

Targeted Monitoring

Desk
Review

Neglected and Delinquent Facility

# Conducted Per Year

8

26

83

30

How Conducted

On-Site Visit with Document Review and Staff Interviews

 Virtual Visit with Document Review and Staff Interviews

Remote via Document Review

On-Site Visit  with Document Review and Staff Interviews

# of NYSED Reviewers

3-4

1

1

1-2
 

While the underlying mandate of monitoring is compliance-focused, the Department recognizes that compliance is the minimum requirement. To expand the focus from compliance to continuous improvement and maximum impact of each monitored program, staff work to engage with LEA and facility representatives throughout the monitoring process to provide targeted technical assistance that address an LEA’s specific programmatic and fiscal implementation needs.

 

ESSA-Funded Programs Monitoring Explainer Video

COORDINATED MONITORING REVIEW

​The Coordinated Monitoring Review is conducted by the NYSED Office of ESSA-Funded Programs. The review is designed to ensure that the District is following the programmatic and fiscal plans submitted in the Consolidated Application and maintaining compliance with the ESSA assurances embedded within the application.

The 2024-2025 Coordinated Monitoring Review survey will be administered via the NYSED Business Portal. The review process, resource for indicators and evidence, and timeline can all be found below:

Coordinated Monitoring Review Timeline

Tuesday, January 14, 2025

LEA is notified via e-mail letter that it has been selected for Coordinated Monitoring Review.

Coordinated Monitoring Review survey is available to LEA in Business Portal.

Thursday, January 23, 2025 at 11:00am-11:45am

NYSED provides technical assistance webinar on the Coordinated Monitoring Review Process.

Link to recorded Technical Assistance Webinar
PowerPoint Presentation

Thursday, January 14 - Tuesday, January 28, 2025

NYSED reviewer will contact LEA about setting up review visit dates and the opportunity for setting up office hour sessions. Office hour sessions are intended to provide an open forum for addressing any questions about the review process or specific protocol indicators.

Friday, February 28, 2025

LEA submits completed Coordinated Monitoring Review survey to NYSED in the Business Portal.

Monday, March 17 – Friday, May 30, 2025

 

At least five (5) business days prior to review visit, NYSED unsubmits monitoring survey to LEA with Preliminary Ratings.

NYSED conducts scheduled onsite review visit over 2 days.

No later than July, 2025

After the review visit, LEA has five (5) business days to upload additional materials to address Preliminary Ratings.

After the 5-day period, LEA will receive Final Ratings from NYSED within 30 calendar days.

August, 2025

After LEA receives Final Ratings, LEA has 30 calendar days to address any Required or Corrective Actions and resubmit to NYSED.

The LEA maintains communication with the reviewer regarding Required or Corrective Actions that need more time to complete.

October, 2025

The LEA completes any remaining Required or Corrective Actions, including those that involve BOE approval for policy changes.

If the LEA does not complete remaining Required or Corrective Actions, SED will arrange a virtual meeting with the Superintendent to discuss the prompt resolution of any open Required or Corrective Actions.

November, 2025

If the LEA does not complete remaining Required or Corrective Actions, SED will notify the BOCES Superintendent of any open Required or Corrective Actions, and request assistance with supporting the LEA in completion of these items.

The 2025-26 Consolidated Application for ESSA-Funded Programs will not be approved until the Coordinated Monitoring Review is completed and approved.

 

TARGETED MONITORING REVIEW

The Targeted Monitoring Review is conducted by the NYSED Office of ESSA-Funded Programs. The review is designed to ensure that the District is following the programmatic and fiscal plans submitted in the Consolidated Application and maintaining compliance with the ESSA assurances embedded within the application.

The 2024-2025 Targeted Monitoring Review survey will be administered via the NYSED Business Portal. The review process, resource for indicators and evidence, and timeline can all be found below:

 

 
24-25 Targeted Monitoring Review Timeline

 

 

Thursday, January 23, 2025

LEA is notified via e-mail letter that it has been selected for Targeted Monitoring Review.

Targeted Monitoring Review survey is available to LEA in Business Portal.

 

 

Tuesday, January 28, 2025, 11:00am –

11:45 am

NYSED provides technical assistance webinar on Targeted Monitoring Review Process.

Link to recorded Technical Assistance Webinar
PowerPoint Presentation

 

Thursday, January 23 – Thursday,

February 6, 2025

NYSED reviewer will contact LEA about setting up review visit dates and the opportunity for setting up office hour sessions. Office hour sessions are intended to provide an open forum for addressing any questions about the review process or specific protocol indicators.

Monday, February 24, 2025

LEA submits completed Targeted Monitoring Review survey to NYSED in the Business Portal.

 

Monday, March 17

– Friday, May 30, 2025

 

NYSED conducts scheduled review meeting.

 

At least three (3) business days prior to the virtual review meeting, NYSED unsubmits monitoring survey to LEA with Preliminary Ratings.
No later than June, 2025

After final virtual review meeting, LEA has 5 days to upload additional materials to address Preliminary Ratings.

After 5 day period, LEA will receive Final Ratings from NYSED within 30 days.
July-August, 2025

After LEA receives Final Ratings, LEA has 30 days to address any Required or Corrective Actions and resubmit to NYSED.

The LEA maintains communication with the reviewer regarding Required or Corrective Actions that need more time to complete.
September- October, 2025

The LEA completes any remaining Required or Corrective Actions, including those that involves BOE approval for policy changes.

If the LEA does not complete remaining Required or Corrective Actions, SED will arrange a virtual meeting with the Superintendent to discuss the prompt resolution of any open Required or Corrective Actions.
October- November, 2025

If the LEA does not complete remaining Required or Corrective Actions, SED will notify the BOCES Superintendent of any open Required or Corrective Actions, and request assistance with supporting the LEA in completion of these items.

The 2025-26 Consolidated Application for ESSA-Funded Programs will not be approved until the Targeted Monitoring Review is completed and approved.
 

 

DESK REVIEW

The Desk Review is conducted by the NYSED Office of ESSA-Funded Programs. The review is designed to ensure that the District is following the programmatic and fiscal plans submitted in the Consolidated Application and maintaining compliance with the ESSA assurances embedded within the application.

The 2024-2025 Desk Review survey will be administered via the NYSED Business Portal. The review process, resource for indicators and evidence, and timeline can all be found below:

Desk Review Timeline

Thursday, February 6, 2025

LEA is notified via e-mail letter that it has been selected for Desk Monitoring Review

Desk Monitoring Review survey is available to LEA in Business Portal

Thursday, February 13, 2025

11:00 am – 11:45 am

NYSED provides technical assistance webinar on the Desk Monitoring Review Process.

Link to recorded Technical Assistance Webinar
PowerPoint Presentation

Monday, February 24, 2025

11:00 am – 12:00 pm

NYSED will hold an office hours session for questions about completing the Desk Monitoring Review

Meeting ID: 850 4255 8431

Passcode: FbV7L2

Thursday, March 6, 2025

LEA submits completed Desk Monitoring Review survey to NYSED in the Business Portal

Monday, April 7 – Friday, August 29, 2025

LEA will receive final ratings from NYSED within approximately 30 days

LEA will then have 30 days to complete Corrective and Required Actions

The LEA maintains communication with the reviewer regarding Required or Corrective Actions that need more time to complete

No later than September, 2025

The LEA completes any remaining Required or Corrective Actions, including those that involves BOE approval for policy changes

If the LEA does not complete remaining Required or Corrective Actions, the reviewer will involve the Superintendent in the resolution of the review

October, 2025

If the LEA does not complete remaining Required or Corrective Actions, the reviewer will involve the BOCES Superintendent in the resolution of the review

The 2025-26 Consolidated Application for ESSA-Funded Programs will not be approved until the Desk Review is completed and approved
SELF ASSESSMENT

The Self-Assessment is conducted by the LEA. The NYSED Office of ESSA-Funded Programs uses the results of the Self-Assessment to engage with staff from LEAs throughout the state to provide technical assistance with the goal of ensuring the effective implementation of programs that maximize outcomes for students.

ARCHIVED COMPLIANCE MONITORING DOCUMENTS

2023-24

2022-23

2021-22