Special Education Data Reporting Requirements 2025-26 School Year Data
Special Education Data Reporting Requirements
2025-26 School Year Data
Table of Contents
Data Submission Schedule
PD Data System
References
Technical Assistance and Contact Information
Data Submission Schedules
- Schedule for school districts to report data on State Performance Plan Indicators: 7, 8, 11, 12, 13 and 14 for school years 2017-18 through 2025-2026
- Schedule of resubmission of data for State Performance Plan Indicators 7, 8, 11 and 12
- Table of due dates for all forms for the 2025-26 school year
PD Data System
- PD Data System frequently asked questions, references and help support
- Please click here for a walkthrough of the PD Data System and how to navigate within the site
- Granting Entitlements to the PD System through the Business Portal: Please click one of the following for a walkthrough: word| pdf
Reporting Through the PD Data System
The table below describes the type of schools required to submit data,
the required submissions, due dates and the forms.
2025-2026 due dates At-A-Glance
Instructions for all 2025-2026 forms
Type of School |
Required Submissions |
Due Date |
Printable Forms |
Printable Forms |
| Public, BOCES, Article 81, Charter Schools, Special Act, Approved Private Schools, State Agencies, State Supported, State Operated | PD6: Personnel Form | 03/02/26 | PD6 Word |
PD6 |
| Public, Article 81, Approved Private, Out of State, State Supported | SEDCAR 1: Request for §4410 Vendor Funding for the 2026-27 School Year | Due to School Districts 11/24/25 |
SEDCAR 1 Word |
SEDCAR 1 PDF |
| Public, Charter Schools, Special Act, Article 81, State Agencies, State Operated | PD8: Suspension Data | 08/21/26 | PD8 Word |
PD8 |
Only approved preschool programs which enroll children from other school districts.
ARCHIVED 2024-25 SCHOOL YEAR PD REPORTS - Archived PD forms that were due during the 2024-25 school year.
Data Submitted Through SIRS
Special Education Snapshot Data as of October 1, 2025
Verification Period is from October 1, 2025 through January 20, 2025
2025-2026 due dates At-A-Glance
Instructions for all 2025-2026 forms
Type of School |
Required Submissions |
Due Date |
Printable Templates |
| Public, Special Act, Article 81, State Agencies, State Operated | VR1: Preschool Child Count Report by Race/Ethnicity | 10/01/25 to 01/20/26 | VR1 PDF |
| Public, Special Act, Article 81, State Agencies, State Operated | VR2: School Age Child Count by Age and Disability | 10/01/25 to 01/20/26 | VR2 PDF |
| Public, Special Act, Article 81, State Agencies, State Operated | VR3: School Age Students by Disability and Race/Ethnicity | 10/01/25 to 01/20/26 | VR3 PDF |
| Public, Special Act, Article 81, State Agencies, State Operated | VR4: Preschool LRE Setting Report | 10/01/25 to 01/20/26 | VR4 PDF |
| Public, Special Act, Article 81, State Agencies, State Operated | VR5: School Age LRE Setting Report | 10/01/25 to 01/20/26 | VR5 PDF |
| Public, Special Act, Article 81, State Agencies, State Operated | VR6: District Report of Preschool Students by Primary Service Provider | 10/01/25 to 01/20/26 | VR6 PDF |
| Public, BOCES, Charter Schools, Special Act, Article 81, Approved Private, State Supported | VR7: Provider Report of Preschool Students | VR7 PDF | |
| Public, Special Act, Article 81, State Agencies, State Operated | VR8: District Report of School Age Students by Building Where Enrolled | 10/01/25 to 01/20/26 | VR8 PDF |
| Public, BOCES, Charter Schools, Special Act, Article 81, Approved Private, State Supported | VR9: Provider Report of School Age Students | VR9 PDF |
End of Year Reports
Verification Period is from June 1, 2026 through August 10, 2026
2025-2026 due dates At-A-Glance.
Instructions for all 2025-2026 forms
Type of School |
Require Submissions |
Due Date |
Printable Templates |
| Public | VR10: School-Age Students with Disabilities Exiting Special Education | 06/01/26 to 08/10/26 | VR10 PDF |
| Public | VR13: Preschool Children Provided Programs and Services during 2025-26 School Year | 06/01/26 to 08/10/26 | VR13 PDF |
| Public (SPP Indicator 7) | VR15: Preschool Outcomes Report | 06/01/26 to 08/10/26 | VR15 PDF |
| List of districts required to certify | VR16: Students Receiving Coordinated Early Intervening Services | 06/01/26 to 08/10/26 | VR16 PDF |
For school districts that used up to 15% of IDEA federal funds to provide CEIS during the 2023-24 and/or 2024-25 and/or 2025-26 school years.
Other End of Year Reports
Verification Period is from June 1, 2026 through September 14, 2026
2025-2026 due dates At-A-Glance.
Instructions for all 2025-2026 forms
Type of School |
Required Submissions |
Due Date |
Printable Templates |
| Public (SPP Indicator 11) | VR11: Notification to School District of Compliance Rate on SPP #11 | 06/01/26 to 09/14/26 | VR11 PDF |
| Public (SPP Indicator 12) | VR12: Notification to School District of Compliance Rate on SPP #12 | 06/01/26 to 09/14/26 | VR12 PDF |
| Public | VR14: District Report of Parentally Placed Students in Nonpublic School Who Were Evaluated | 06/01/26 to 09/14/26 | VR14 PDF |
Only public school districts that are required to submit on SPP Indicators. See Indicator Schedule and Resubmission Schedule to see what is required for your district.
References
- Table of due dates for all forms for the 2025-26 school year
- Information related to reporting Special Education data through the Student Information Repository System (SIRS)
- Criteria for SPP Notifications for Indicator 4, 9, 10 and Significant Disproportionality
- Information related to reporting data through the Student Information Repository System (SIRS)
- Building of Enrollment/location BEDS codes for SIRS submissions of Approved Private Schools for Students with Disabilities, Special Act School Districts, State Supported Schools (Under Section 4201), State Operated Schools, Out of State Schools with Emergency Interim Placements, Counties that Provide Preschool Special Education Services, and State Agencies that Provide Educational Services
- PD Data System References:
- PD Data System frequently asked questions, references and help support
- Walkthrough of the PD Data System and how to navigate within the site
- Granting Entitlements to the PD System through the Business Portal: Please click one of the following for a walkthrough: word | pdf
- SED Codes by LEA Type:
Public School Districts
BOCES
Charter Schools
Special Act School Districts
Approved Private Schools for Students with Disabilities (Article 81)
Approved Private Schools for Students with Disabilities (No Article 81)
Approved Private Out-of-State Schools
Selected State Agencies
State-Supported (Section 4201) Schools
State-Operated School
Technical Assistance and Contact Information
- Contact Information Reporting Services - Special Education by email for:
- Questions related to special education data collection requirements
- For questions about user ID and password to access the PD Data System please visit our PD Data System frequently asked questions, references and help support page
- For information on how to submit data through SIRS, please contact your Regional Information Center (RIC)
- For information on implementation of special education programs, please contact the Special Education Quality Assurance Office
- For information on policy, laws and regulations related to special education, please contact the Special Education policy unit