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College and University Evaluation

New York Institutions

Register a General Academic Program

IMPORTANT INFORMATION

  • For guidance on completing program registration applications, please refer to the Program Registration Guidance Documents.
  • Program registration applications include attestations and assurances affirming an institution’s compliance with program registration standards. If an institution is found to be out of compliance with a standard to which it attested compliance, that finding may lead to denial of: (1) registration or re-registration of the program, pursuant to §52.1(l) of the Regulations, and (2) the ability of the institution to utilize attestations in future applications for program registration.
  • Program registration standards are defined in Subchapter A of the Regulations of the Commissioner of Education (Chapter II of Title 8 of the Official Compilation of Codes, Rules and Regulations of the State of New York). NOTE: For information about the application of these standards, please review the Program Registration Guidance Documents.
  • Questions regarding these applications will be sent to the institution contact designated by the institution’s President or Chief Executive Officer (i.e., the CEO Designee), as applicable. If an institution has not identified a CEO Designee, questions will be sent to the institution’s President or Chief Executive Officer. NOTE: SUNY and CUNY institutions must contact System Administration for program registration guidance.
  • The Department reserves the right to request additional information and/or clarification of any information provided by the institution on these applications. NOTE: For program change applications, this may include the need for external review depending on the scope of the proposed changes.

 

Note: these forms are NOT intended for proposed teacher, educational leader, or pupil personnel services certification programs, or for programs that prepare individuals for professional licensure.

When completing these forms, please refer to the general academic guidance document for more information.

Submission of Applications

1.     Create a single PDF document that includes the following completed forms:

  • Appropriate application forms (see options under "Types of General Academic Proposals")
  • Supplement(s) to the application (as required)

2.     Create a separate PDF document for any required syllabi (see Task 3 for syllabi requirements.)

3.     Attach the PDF documents to an e-mail.

4.    Send the e-mail to ocuerevadmin@nysed.gov with the Subject: Institution Name, Degree Award, and Program Title. Example: AAA College, New Program, Master of Science, English Literature

 

Types of General Academic Proposals

Application Materials

New: for Institutions that Hold an Absolute Charter or Permanent Degree Authority

  • Propose a new degree program (including distance education format)

Required:

  1. General Application-Absolute Charter

Supplements as needed:

  • add distance education format
  • master plan amendment; and/or
  • external review report and response

Propose a New Degree Program (institutions with provisional charter or provisional degree authority)

Note: portions of this form may be needed to complete the form to change an existing program

Required:

  1. General Application-Provisional Charter
  2. Signature document

Supplements as needed:

  • add distance education format
  • master plan amendment; and/or
  • external review report and response

Propose a New Certificate or Advanced Certificate Program

Required:

  1. Certificate/Advanced Certificate Application
  2. Signature document

Supplement as needed:

  • add distance education format

Change an Existing Registered Program

Required:

  1. Program Change Application 

Supplements as needed:

  • may require elements in the General Application Form
  • add distance education format
  • master plan amendment; and/or
  • external review report and response

General Academic Proposal Supplements

Distance Education

Colleges and universities located in or operating in New York State that offers degree or certificate programs in which a major portion (i.e., 50 percent or more) of the requirements can be completed through study delivered by distance education must have those programs registered in the distance education format.

Master Plan Amendment (MPA)

When an institution seeks to expand its academic mission (e.g., by offering a degree at a new level of study or in a new disciplinary area), it must submit a master plan amendment application for review and approval by the Board of Regents.

External Review Report

An external review of the proposed program is required if the program is a graduate degree program; or if the program's subject matter represents a new or emerging field; or if the external review is requested by the Department.
New Program or Program Change

These applications should be used by all institutions of higher education who are seeking to register new general academic programs or change registered general academic programs, including: 

  • Associate, Baccalaureate, or Master's degree programs
  • Certificate or Advanced Certificate programs

DO NOT use these applications to request the following: 

  • New program registration for doctoral programs; professional licensure programs; or teacher, educational leader, or pupil personnel services programs
  • Changes to doctoral programs; professional licensure programs; or teacher, educational leader, or pupil personnel services programs
  • Only title changes to registered programs
  • Only discontinuance of registered programs

REQUIRED SUPPLEMENTAL INFORMATION

  • If the proposed program or proposed program change requires External Review, an External Review Evaluation Report form and related documents must be submitted with the application. NOTE: For information about external review, please review the External Reviews Section of the Program Registration Guidance Documents.
  • If the proposed program or proposed program change requires Master Plan Amendment, a Master Plan Amendment Supplement form must be submitted with the application. NOTE: For information about master plan amendment, please review the Master Plan Amendment Section of the Program Registration Guidance Documents.
  • If the proposed program or proposed program change requires Charter Amendment or Amendment of Certificate of Incorporation, a petition for charter amendment or an application for Commissioner’s consent must be filed with the Department’s Office of Counsel when the application is submitted. NOTE: For information about charter amendment or amendment of certificate of incorporation, please review the Charter Amendment/Amendment of Certificate of Incorporation Section of the Program Registration Guidance Documents.
  • If the proposed program requires a Readiness Review for the institution to offer programs at a new degree level, an institutional self-study, related external reviewer team report of the institution, and program registration application with related supplemental materials (e.g., master plan amendment supplement form, external review evaluation report of the program, etc.) NOTE: For information about the materials required to be submitted when an institution is moving to a new degree level, please review the Applying to Offer Programs at a New Degree Level webpage.
  • Reminder for SUNY, CUNY, and Proprietary institutions: If the proposed program or proposed program change requires Regents Authorization for the Degree Award, a memorandum or executive summary from the institution’s Board of Trustees, or similar documentation, must be submitted with the application.
  • Course syllabi for all newly developed courses that have been included in a new program’s curriculum or added to a revised program's curriculum must be submitted with the application. NOTE: For information related to expectations for course syllabi, please review the Curriculum Section of the Program Registration Guidance Documents.
    • For undergraduate degree programs, include syllabi for all new or newly developed courses in the major.
    • For graduate degree programs, include syllabi for all new or newly developed courses in the program.
    • For certificate and advanced certificate programs, include syllabi for all new or newly developed courses in the program.

SUBMISSION INSTRUCTIONS

  1. Complete the new program or program change application in its entirety. NOTE: A complete application includes a signed proposal form and any applicable attachments (e.g., curriculum outline, program schedule, faculty table, master plan amendment, external review, etc.). Incomplete applications will be returned.
  2. Save the complete application as a searchable PDF document. DO NOT SCAN the application. Applications submitted as scanned, non-searchable PDFs will be returned.
  3. Submit the complete application via e-mail to OCUEREVADMIN@nysed.gov with the subject line: “Proposal Type, Institution, Award, Program." For example, the subject line for a new program application would be "New, XYZ College, MA, English." 
  4. NOTE: All requests for new programs and program changes for SUNY and CUNY institutions must be submitted through the applicable System Administration.
New or Change - General Academic
New Program or Program Change Application Materials
PROPOSAL FORMS
NEW PROGRAM
New Program Proposal Form link to New Program Proposal Form for General Academic
New Program Curriculum Outline Table link to Table 1A. Curriculum Outline-General Academic
PROGRAM CHANGE
Program Change Proposal Form link to Program Change Proposal Form for General Academic
Program Change Curriculum Comparison Table link to Table 1B. Curriculum Comparison-General Academic
ATTACHMENTS
SCHEDULES
Program Schedules

link to Program Schedule Tables for General Academic

  • Table 2A. Program Schedule-Undergraduate-General Academic
  • Table 2B. Program Schedule-Graduate-General Academic
  • Table 2C. Program Schedule-Certificate-General Academic
FACULTY TABLES
Faculty Tables

link to Faculty Tables for General Academic

  • Table 3A. Current Faculty-General Academic
  • Table 3B. Faculty To Be Hired-General Academic
SUPPLEMENTAL MATERIALS
Supplemental Materials

External Review

Master Plan Amendment

Charter Amendment or Amendment of Certificate of Incorporation

Regents Authorization (for SUNY, CUNY, and Proprietary institutions)

  • (Not sure what to put here)

 

Title Change Only

This application should be used by all institutions of higher education who are seeking only a title change for a registered program.

DO NOT use this application to request a title change in addition to any other program changes.

The UNIT CODE field on the program’s record in the Inventory of Registered Programs identifies the office that registered the program:

  • OCUE - Office of College and University Evaluation
  • OP - Office of the Professions

SUBMISSION INSTRUCTIONS

  1. Complete the title change application in its entirety. NOTE: A complete application includes a signed title change proposal form. Incomplete applications will be returned.
  2. Save the complete application as a searchable PDF document. DO NOT SCAN the application. Applications submitted as scanned, non-searchable PDFs will be returned.
  3. Submit the complete application via e-mail to OCUEREVADMIN@nysed.gov or OPPROGS@nysed.gov, depending upon which office registered the program, with the subject line: “Proposal Type, Institution, Award, Program." For example, the subject line for a title change application would be "Title Change, XYZ College, MA, English." 
  4. NOTE: All requests for title changes for SUNY and CUNY institutions must be submitted through the applicable System Administration.
Title Change Only - All Programs
Title Change Application Materials for All Programs
Title Change Form for All Programs link to Title Change Proposal

 

Discontinuance Only

This application should be used by all institutions of higher education who are seeking only a discontinuance for a registered program.

DO NOT use this application to request a program discontinuance in addition to any other program changes.

DO NOT submit a program discontinuance on the data table: 

  • if the program to be discontinued is a Multiple-Institution (M/I) or Multiple‑Institution-and-Award (M/I/A) program
  • if only the certifications or licenses attached to the program are to be discontinued, and not the entire program

The UNIT CODE field on the program’s record in the Inventory of Registered Programs identifies the office that registered the program:

  • OCUE - Office of College and University Evaluation
  • OP - Office of the Professions 

APPLICATION COMPLETION

  • Identify which office (i.e., OCUE or OP) registered the program
  • Enter the program to be discontinued on the corresponding watermarked data table
  • Complete all data table fields
  • For the Discontinue Date field, enter either:
    • effective immediately – for a program to be immediately discontinued and removed from the IRP, or
    • to-be-terminated (TBT) date – date the program is to be discontinued and removed from the IRP
  • NOTE: TBT dates that do not fall on the first of a month default to the first of the following month in the IRP.

REMINDERS

  • Ensure that all students will have completed the program and that all candidates have been recommended for ALL certifications/licenses that the program leads to, prior to the discontinue date.
  • Include any related programs currently registered in the IRP that may be affected by the program to be discontinued (e.g., Multiple‑Award (M/A), Certificate (CERT), Advanced Certificate (ADV CRT), Master of Philosophy (M PHIL), etc.).
  • NOTE: All courses in certificate and advanced certificate programs must be applicable to one or more registered degree programs at the institution.

SUBMISSION INSTRUCTIONS

  1. Complete the discontinuance application in its entirety. NOTE: A complete application includes a signed discontinuance proposal form. Incomplete applications will be returned.
  2. Save the complete application as a searchable PDF document. DO NOT SCAN the application. Applications submitted as scanned, non-searchable PDFs will be returned.
  3. Submit the complete application via e-mail to OCUEREVADMIN@nysed.gov or OPPROGS@nysed.gov, depending upon which office registered the program(s), with the subject line: “Proposal Type, Institution, Award, Program." For example, the subject line for a discontinuance application would be "Discontinuance, XYZ College, MA, English." 
  4. NOTE: All requests for title changes for SUNY and CUNY institutions must be submitted through the applicable System Administration.
Discontinuance Only - All Programs
Discontinuance Application Materials for All Programs
Discontinuance Proposal Form link to Discontinuance Form