Restraint (Intervention) Event Location Code (Field 5)

Report the location code where the event occurred. This must be an active location as found in the Department’s SEDREF database.

Restraint (Intervention) Event ID (Field 6)

Create a record for each instance of physical restraint or timeout, and for allegations concerning prohibited intervention types.

Multiple event records during a day for a student would be created only:

1. if a new situation occurs involving the student after the prior event had de-escalated and student had returned to the learning environment, or
2. when a new restraint or intervention response type is employed during the event.

For example, during an event, a staff person employed a physical restraint on a student, and the situation escalated to the point where a timeout was used. The addition of the timeout would constitute an additional event record beginning with that application.

Restraint (Intervention) Event Date (Field 7)

Report the date the allegation occurred. Date must be between July 1 and June 30 of the current school year.

Restraint (Intervention) Response Type Code (Field 9)

Report the type of response used during the event.

For other intervention responses, report an event when an allegation is made, and indicate if the allegation was substantiated by using the Yes/No Substantiated Event indicator.

See Codes table below.

Restraint (Intervention) Event Timespan Code (Field 13)

Report the code that indicates the length of time for which the restraint or intervention occurred.

See Codes table below.

Substantiated Event Indicator (Field 14)

Report “Y” (Yes) or “N” (No) only for allegations of prohibited intervention types (Aversive, Corporal, Mechanical, Prone, Seclusion) as determined by administration.

Response Reason Code (Field 15)

Report the code that identifies the primary reason that the restraint or other action was taken. Report when the response type was Physical, Timeout In Accordance with a BIP, or Timeout Not in Accordance with a BIP.

See Codes table below.

Staff Training (Field 16)

What type of training did the staff person who performed the physical restraint receive? Only required for staff when the intervention response type was Physical.

Incident Comment (Field 17)

Provide a brief description of the incident.

Aversive*

Aversive Intervention

An intervention that is intended to induce pain or discomfort for the purpose of reducing or eliminating student behavior, including such interventions as:

• contingent application of noxious, painful, intrusive stimuli or activities; strangling, shoving, deep muscle squeezes or other similar stimuli;
• any form of noxious, painful or intrusive spray, inhalant or tastes;
• contingent food programs that include the denial or delay of the provision of meals or intentionally altering staple food or drink to make it distasteful;
• movement limitation used as a punishment, including but not limited to helmets and mechanical restraints; or
• other stimuli or actions similar to the interventions described in this paragraph.

The term does not include such interventions as voice control limited to loud, firm commands; time-limited ignoring of a specific behavior; token fines as part of a token economy system; brief physical prompts to interrupt or prevent a specific behavior; interventions medically necessary for the treatment or protection of the student; or other similar interventions.

Corporal*

Corporal Punishment

Any act of physical force upon a student for the purpose of punishing that student. This term does not include the use of physical restraints (as defined below) used to protect the student, another student, teacher, or any other person from physical injury when alternative procedures and methods not involving the use physical restraint cannot reasonably be employed to achieve these purposes.

As of October 25, 2023, corporal punishment is prohibited in every school within the state of New York and is classified as child abuse (Education Law §1125 and § 305).

Mechanical*

Mechanical Restraint

The use of any device or equipment to restrict a student's freedom of movement. Mechanical restraint does not include devices implemented by trained school personnel or utilized by a student that have been prescribed by an appropriate medical or related services professional and are used for the specific and approved purposes for which such devices were designed, such as:

• adaptive devices or mechanical supports used to achieve proper body position, balance, or alignment to allow greater freedom of mobility than would be possible without the use of such devices or mechanical supports;
• vehicle safety restraints when used as intended during the transport of a student in a moving vehicle;
• restraints for medical immobilization; or
• orthopedically prescribed devices that permit a student to participate in activities without risk of harm.

Physical

Physical Restraint

A personal restriction that immobilizes or reduces the ability of a student to move their arms, legs, body, or head freely.

Physical restraint does not include a physical escort or brief physical contact and/or redirection to promote student safety, calm or comfort a student, prompt or guide a student when teaching a skill or assisting a student in completing a task, or for other similar purposes.

Prone*

Prone Restraint

A physical or mechanical restraint while the student is in the face-down position.

Seclusion*

Seclusion

The involuntary confinement of a student alone in a room or space where they are physically prevented from leaving or that they may perceive that they cannot leave at will. Seclusion does not include timeout as defined below.

Timeout BIP

Use of Timeout in accordance with BIP

Timeout means a behavior management technique that involves the monitored separation of a student in a non-locked setting and is implemented for the purpose of de-escalating, regaining control, and preparing the student to meet expectations to return to their education program.

The term timeout shall not include:

• a student-initiated or student-requested break to utilize coping skills, sensory input, or self-regulation strategies;
• use of a room or space containing coping tools or activities to assist a student to calm and self-regulate, or the use of such intervention strategies consistent with a student with a disability’s behavioral intervention plan as defined in section 200.1(mmm) of this Title; or
• a teacher removal, in-school suspension, or any other appropriate disciplinary action.

Report when the action taken was in accordance with the student’s Behavioral Intervention Plan (BIP).

Timeout No BIP

Use of Timeout not in accordance with BIP

Timeout means a behavior management technique that involves the monitored separation of a student in a non-locked setting and is implemented for the purpose of de-escalating, regaining control, and preparing the student to meet expectations to return to their education program.

The term timeout shall not include:

• a student-initiated or student-requested break to utilize coping skills, sensory input, or self-regulation strategies;
• use of a room or space containing coping tools or activities to assist a student to calm and self-regulate, or the use of such intervention strategies consistent with a student with a disability’s behavioral intervention plan as defined in section 200.1(mmm) of this Title; or
• a teacher removal, in-school suspension, or any other appropriate disciplinary action.

Report when the action taken was not in accordance with the student’s Behavioral Intervention Plan (BIP).

Self

Safety Concern Self

Report this code when there is immediate concern for the safety of the student.

Students

Safety Concern Students

Report this code when there is immediate concern for the safety of other students.

Staff

Safety Concern Staff

Report this code when there is immediate concern for the safety of the staff.

Others

Safety Concern Others

Report this code when there is immediate concern for the safety of other individuals that are not students or staff.

Non-authorized

Non-authorized

Report this code when a response intervention was applied not in accordance with regulations.

1

1-5 minutes

2

6-10 minutes

3

11-20 minutes

4

21-60 minutes

5

60 or more minutes