Privacy of your online information on NYSED.gov
Internet Privacy and Security Policy
Your online privacy is important. This section of the New York State Education Department’s (NYSED) Website provides information about this agency's approach to information from online visitors as well as general information about online privacy.
This policy is divided into several topics; you can scroll through the sections or use the links above.
This section describes the New York State Education Department's online information practice regarding the information collected from visitors to our Website and ways in which the office uses and maintains this information.
The NYSED Website has three main purposes:
- Provide useful information concerning educational policy and practice in New York and a description of the work of the NYSED.
- Provide a means to communicate with staff of the NYSED. You can use this Website as a convenient alternative to mail or telephone communication.
- Provide an electronic medium for local educational agencies to submit data and conduct business with the NYSED.
The NYSED Website collects two kinds of information:
- Information you decide to give us, which may include personally identifiable information (PII); and
- Non-personal information your computer automatically provides to every Website you visit. This is sometimes referred to as "navigation" information. The NYSED retains this information only for a short time.
|Information you decide to give the NYSED||Information your computer automatically transmits to all Websites|
|How the NYSED uses information you provide||The NYSED Website provides a convenient way to communicate with the NYSED in addition to the more traditional means such as mail, phone or in-person visits. For example, you can
The NYSED retains this information and protects it just as if you had sent it by mail.
|The NYSED temporarily retains the information automatically sent by your computer to evaluate the traffic through the NYSED Website to help make the site more user-friendly.|
|Personally Identifiable Information (PII)||PII is information about you, such as your name, address, or social security number, that someone could use to identify or locate you.
The NYSED acquires PII online when a visitor sends it. If you browse through the NYSED Website - reading, printing, or downloading information such as consumer brochures or press releases — you do not transmit PII.
The NYSED only uses PII for authorized government purposes, for example, authorizing information when processing payment claims or collecting data via web-based applications.
|Automatic information typically does not personally identify you. Even when it could, the NYSED does not try to discover or use your identity.|
|Sensitive Information||There may be particular privacy concerns with certain kinds of information such as financial or medical records. The NYSED uses such information only for authorized government purposes.||Automatic information typically does not include any sensitive information about you.|
|Information practices the NYSED does not use||The NYSED does not have a profile database of all online visitors.||The NYSED does not use persistent cookies, clear GIFs ("Web bugs"), or any kind of anonymous identifier to try to track or recognize you from visit to visit.
The NYSED does not draw conclusions about you based on pages you view or search terms you enter.
|Data sharing and transfer||
||The NYSED does not sell or rent the automatic navigation information your computer transmits.|
|Data security, integrity, and retention||
The following notices apply generally to any information the NYSED receives:
|Links to other Websites||NYSED.gov may contain links to web sites created and maintained by other public and/or private organizations and individuals or to documents that contain links to other web sites. NYSED.gov provides these links as a service to our users. When you follow a link to an external site, you are leaving NYSED.gov and are subject to the privacy and security policies of the owners/sponsors of the external site. NYSED.gov does not control or guarantee the accuracy, relevance, timeliness, or completeness of information contained in a linked site. We also do not endorse the organizations or individuals maintaining sites that we link, any views they express, or any products/services they offer.|
|Personally identifiable information you give the NYSED||Many visitors to the NYSED Website provide personally identifiable information for a particular purpose. For example;
|Sharing information you give the NYSED||The NYSED may need to share your information to perform government functions, just as if you had sent the NYSED the information by mail. For example;
|Information your computer automatically provides to all Websites||While you are browsing, your computer automatically provides certain "navigation" information to every Website you visit, including the NYSED Website. The navigation information includes:
For example, if you have an AOL account, were visiting a page on the Yahoo site, and clicked on a link to the NYSED home page, your computer would transmit to the NYSED Website that:
|Use of information your computer automatically provides to all Websites||The NYSED Website uses automatic navigation information for internal, site-monitoring purposes.
The NYSED does not:
|Identifiability of domain names and IP addresses||
In contrast, if you access the Internet through an ISP that assigns you a static or fixed IP address (for example, DSL or cable modem service), your IP address will always be the same, and will identify your computer.
The NYSED handles information about visitors to the NYSED Website in the following manner:
|Choice/ Consent||The NYSED receives your online information only when you choose to disclose it. For example, by submitting an online complaint form, or request for information. The NYSED only uses this information for the purpose for which you disclosed it, except when the law or emergencies require the NYSED to do otherwise.|
|Access||Because the NYSED is an agency dealing with information about children, it must carefully safeguard information. Access to PII is limited only to authorized staff. If you need information you previously gave the NYSED, please contact this office, and, if known, the bureau working on your initial request.|
|Security||The NYSED takes reasonable measures to protect the security and integrity of information received. The NYSED periodically purges its computer files that log activity on the NYSED Website.|
Although the SED does not use persistent cookies or clear GIFs ("Web bugs") on this Website, many sites do use this technology. Here is some helpful information.
|A cookie is...||
|A cookie is not...||
|Cookies on your computer||
Clear GIFs or "Web bugs"
|A clear GIF is...||
The NYSED does not solicit information from children under the age of thirteen. If the NYSED receives information submitted by children under the age of thirteen, those communications are accorded the same protections as if the information had been submitted offline.
The Children's Online Privacy Protection Act of 1998 (COPPA) imposes restrictions on commercial Websites, not government agency websites. Although COPPA does not apply to the NYSED Website, the NYSED practices are consistent with its mandates. If you would like more information about COPPA, please visit the Federal Trade Commission's official COPPA page at:
If you have questions about the NYSED Website privacy statement or this Website, please contact the NYSED by e-mailing the Information Security Officer at firstname.lastname@example.org
You can also write to the NYSED at:
Chief Information Officer
State Education Department - Room 675 EBA
Washington Avenue, Albany, New York 12234