Skip to main content
THE STATE EDUCATION DEPARTMENT / THE UNIVERSITY OF THE STATE OF NEW YORK / ALBANY, NY 12234

Early Learning

New York State Education Department Seal
P-12 Education
Office of Early Learning
89 Washington Avenue, Room 319 EB, Albany, NY 12234
(518) 474-5807
To: 
District Superintendents
Superintendents in Districts receiving UPK and/or SUFDPK Funding
PreK Program District Contacts receiving UPK and/or SUFDPK Funding
Regional Information Centers and Level 1 Reporting Centers
From: 
Jason Breslin, Director of Early Learning
Rose M. LeRoy, Director of Educational Data and Research
Subject: 
2022-2023 Guidance on Reporting Universal Prekindergarten (UPK) and Statewide Universal Full-Day Prekindergarten (SUFDPK) Children in SIRS
Date: 
September 29, 2022

The Student Information Repository System (SIRS) currently includes two PreK program codes – 902 for Universal Pre-K and 990 for “Other” Pre-K. In 2022-2023, SIRS does not provide a distinct code for the Statewide Universal Full-Day Prekindergarten (SUFDPK). We will be collecting additional necessary data pertaining to child enrollment counts for SUFDPK through the SED Monitoring and Vendor Performance System (MVPS) on NYSED’s Application Business Portal. Information and guidance regarding this process will be forthcoming in a separate field memo.

 

All prekindergarten students, regardless of the funding that supports their PreK program, must be reported in SIRS. Please follow the instructions in the chart at the end of this document for reporting prekindergarten students. Failure to appropriately code prekindergarten students may result in a reduction in the district’s reimbursement amount for the provision of 2022-2023 prekindergarten services.

 

For the 2022-2023 school year, districts will still complete BEDS Day enrollment for all PreK students. However, the Office of Early Learning and Office of Information Services (IRS) have agreed to follow the same procedure as last year regarding the pull dates for PreK. The first pull date will be in March, which will allow districts to continually enroll prekindergarten students up until March 15th. NYSED’s Office of Early Learning will then reach out to districts informing them if they need to contact their local RIC if there are coding errors. The last day to fix any coding errors for the 22-23 school year will be June 2, 2023.

 

Questions regarding how to code students should be directed first to a district’s local Regional Information Center (RIC) or Level 1 operator. A list of RIC and Big 5 City District Contacts can be accessed at Level 1 RIC/Big5 Contacts for LEAs.

 

Questions about reporting data in SIRS can be directed to the Office of Information and Reporting Services at datasupport@nysed.gov.

 

Questions regarding any of the state-administered prekindergarten programs may be directed to the Office of Early Learning at OEL@nysed.gov.