Contracts / Business

• 3 Ways to Award a Contract:
  
  • Competitive Bid (RFB) - most common
  • Negotiate (Emergency/ Partial/ Shared Services)
  • Request For Proposal (RFP) - more complex
• 3 Types of Bids:
  
  • Competitive (RFB) - most common
  • Cooperative (BOCES/Multiple Districts)
  • Request for Proposal (RFP) - more complex
• 10 Kinds of Contracts: School Year, Summer, School Year Extension, Summer Extension, Partial, Emergency, Maintenance (Only), Operations and Maintenance, Parent, Intermunicipal
• Areas of Service: Home to School, Special Needs, Non-Public/Charter School, Sports, Field Trips, McKinney Vento (Homeless), Foster Care

• Filing of transportation contracts (Education Law 3625)
  
  • Note: For district and SED verification purposes, please submit all contracts with a coversheet listing the number of contracts submitted and mail them via CERTIFIED post. This will ensure all district contracts are received and processed accordingly.
• 10 Most Common Mistakes for Contracts & Extensions

Common Reasons for Contract Disapproval 

Recommendations for Contract Submittal 

• Competitive Bidding Dollar Threshold
• Cooperative Bids
• Emergency Transportation Contracts (31 Calendar Days)
  
  • District Instructions - Emergency Contracts 
• Parent Contracts
  
  • District Instructions - Parent Contracts 
  • Parent reimbursement, the standard mileage rates for the use of a car (also vans, pickups or panel trucks):
    • 2019 = 58 cents per mile
    • 2018 = 54.5 cents per mile
    • 2017 = 53.5 cents per mile
    • 2016 = 54 cents per mile
• Shared Services

New - Approval / Disapproval Notice - Contract Type - Key