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FOR IMMEDIATE RELEASE

June 18, 2019
For More Information Contact:

JP O’Hare or Jeanne Beattie

(518) 474-1201

www.nysed.gov

NYSED Seal

State Archives Awards $5.3 Million to Local Governments and Educational Institutions to Improve Records Management

The New York State Archives awarded $5.3 million in Local Government Records Management Improvement Fund (LGRMIF) grants to 80 local governments, school districts, and educational institutions across the state to help improve records management systems to better serve the public, State Education Commissioner MaryEllen Elia announced.

“We’re proud to support projects to improve records management and preserve New York’s heritage through important documents,” said Board of Regents Chancellor Betty A. Rosa. “When our records are preserved, we encourage civic engagement and allow future generations to learn from our shared history.”

“These grants help municipalities and schools preserve our state’s history,” said State Education Commissioner MaryEllen Elia. “We’re honored to support local governments and schools across the state meet their obligations to the citizens they serve, preserve local history and support easier access to records.”

“These grants continue to help local governments embrace the records management opportunities offered by new technology and e-government services,” said Christian Sampson, Town of Ramapo Town Clerk and chair of the Local Government Records Advisory Council, which provides advice and guidance to the State Education Department on programs and grants to support records management in local governments in New York State.

The New York State Archives, part of the State Education Department, administers the LGRMIF grants, which are used by local governments to improve their record management systems to better serve the public. It is a competitive program with grants awarded based on the merits of the applications. The LGRMIF derives its revenues from a small fee paid when people file or record documents with county clerks and the Register of the City of New York.

Since its inception in 1988, the program has provided over $230 million in competitive grant funds to local governments statewide. These funds support a wide variety of projects that help local governments manage paper, and increasingly, electronic records. Project categories include:

  • Disaster Management: projects aimed at developing, testing and implementing disaster and business recovery plans to protect local government archival and vital records, both hardcopy and electronic.
  • Inactive Records: projects aimed at planning, developing or improving the management of records during the inactive phase of their life cycle. Inactive records are records that are used infrequently but must be retained because their retention periods have not yet expired.
  • Historical Records: projects aimed at preserving historical records or using local government records as teaching tools in the community and in the classroom.
  • Files Management: projects aimed at improving the systematic control of active files.
  • Document Conversion and Access: projects aimed at converting records to another format through the use of microfilming or imaging.

Grant projects may start on July 1, 2019 and all work on grant projects must be completed by June 30, 2020.

Local Government Records Management Improvement Fund Grants

Awards for the LGRMIF grants range from $6,860 to $149,999. Awards by county are below:

Awards for LGRMIF grants
County Institution Category Award

Albany

Capital Region BOCES

Disaster Management

$74,372

Albany

County of Albany

Document Conversion and Access

$149,947

Albany

Ravena-Coeymans-Selkirk CSD

Document Conversion and Access

$27,027

Albany

Town of Westerlo

Inactive Records

$47,416

Allegany

Town of Almond

Inactive Records

$35,145

Cattaraugus

Town of Freedom

Document Conversion and Access

$43,953

Chemung

Elmira Heights CSD

Inactive Records

$28,584

Chemung

Town of Big Flats

Document Conversion and Access

$49,943

Clinton

Town of Schuyler Falls

Inactive Records

$24,990

Cortland

County of Cortland

Document Conversion and Access

$149,875

Delaware

Otsego-Delaware-Schoharie-Greene BOCES

Document Conversion and Access

$149,970

Dutchess

County of Dutchess (Community College)

Document Conversion and Access

$69,555

Dutchess

County of Dutchess

Document Conversion and Access

$11,830

Dutchess

Millbrook CSD

Document Conversion and Access

$44,707

Dutchess

Pawling CSD

Document Conversion and Access

$64,734

Erie

Hamburg CSD

Document Conversion and Access

$74,987

Erie

Town of Evans

Document Conversion and Access

$66,900

Essex

County of Essex

Document Conversion and Access

$74,075

Essex

Town of St Armand

Inactive Records

$32,453

Genesee

Genesee Valley BOCES

Document Conversion and Access

$55,647

Genesee

Town of Batavia

Document Conversion and Access

$111,456

Hamilton

Inlet Common SD

Inactive Records

$31,993

Jefferson

Jefferson County Local Development Corp.

Inactive Records

$82,028

Monroe

Town of Henrietta

Document Conversion and Access

$64,210

Monroe

Village of Brockport

Document Conversion and Access

$113,466

Monroe

Village of Churchville

Document Conversion and Access

$28,801

Montgomery

County of Montgomery

Document Conversion and Access

$17,325

Montgomery

Fulton-Montgomery Community College

Document Conversion and Access

$74,127

Montgomery

Village of Nelliston

Inactive Records

$30,578

Nassau

County of Nassau

Document Conversion and Access

$74,500

Nassau

Freeport UFSD

Document Conversion and Access

$6,860

Nassau

Village of Farmingdale

Document Conversion and Access

$72,553

Nassau

Village of Sea Cliff

Inactive Records

$21,551

Nassau

Village of Upper Brookville

Inactive Records

$19,790

Nassau

Water Authority of Great Neck North

Inactive Records

$53,100

New York

CUNY Central Administration

Document Conversion and Access

$49,999

New York

Fashion Institute of Technology

Inactive Records

$74,970

New York

NYC Administration for Children’s Services

Document Conversion and Access

$75,000

New York

NYC Commission on Human Rights

Document Conversion and Access

$46,687

New York

NYC Department of City Planning

Document Conversion and Access

$69,331

New York

NYC Department of Correction

Document Conversion and Access

$75,000

New York

NYC Department of Education

Document Conversion and Access

$75,000

New York

NYC Department of Finance

Document Conversion and Access

$75,000

New York

NYC Department of Records and Information Services

Historical Records

$75,000

New York

NYC Department of Records and Information Services

Administrative (DORIS only)

$149,017

New York

NYC Mayors Office

Document Conversion and Access

$74,998

New York

NYC Office of Chief Medical Examiner

Document Conversion and Access

$68,355

Niagara

Town of Lewiston

Document Conversion and Access

$68,395

Oneida

Town of Leyden

Inactive Records

$15,236

Onondaga

Lafayette CSD

Document Conversion and Access

$59,682

Ontario

County of Ontario

Document Conversion and Access

$149,818

Ontario

Manchester-Shortsville CSD (Red Jacket)

Document Conversion and Access

$60,491

Ontario

Village of Rushville

Files Management

$18,858

Orange

Minisink Valley CSD

Document Conversion and Access

$49,815

Orange

Orange-Ulster BOCES

Document Conversion and Access

$149,551

Orleans

Town of Yates

Inactive Records

$20,836

Oswego

County of Oswego

Document Conversion and Access

$71,698

Otsego

Town of Hartwick

Inactive Records

$42,718

Putnam

County of Putnam

Document Conversion and Access

$74,035

Rockland

Village of New Hempstead

Inactive Records

$18,375

Saint Lawrence

St Lawrence-Lewis BOCES

Document Conversion and Access

$149,999

Saint Lawrence

Village of Gouverneur

Document Conversion and Access

$96,763

Saint Lawrence

Village of Heuvelton

Inactive Records

$149,497

Saratoga

City of Saratoga Springs

Document Conversion and Access

$74,875

Schenectady

Schenectady City SD

Document Conversion and Access

$33,303

Schenectady

West Glenville Fire District

Inactive Records

$46,946

Steuben

Arkport CSD

Inactive Records

$20,454

Steuben

Bath CSD

Inactive Records

$34,447

Suffolk

Board of Trustees of the Freeholders

Document Conversion and Access

$74,963

Suffolk

Eastern Suffolk BOCES

Document Conversion and Access

$130,558

Suffolk

Eastport-South Manor CSD

Inactive Records

$73,564

Suffolk

Town of Smithtown

Document Conversion and Access

$75,000

Sullivan

Fallsburg CSD

Document Conversion and Access

$49,593

Sullivan

Tri-Valley CSD

Document Conversion and Access

$51,040

Warren

County of Warren

Document Conversion and Access

$74,100

Washington

Whitehall CSD

Inactive Records

$34,063

Westchester

Irvington UFSD

Document Conversion and Access

$39,019

Westchester

North Salem CSD

Document Conversion and Access

$42,757

Westchester

Town of Ossining

Inactive Records

$147,870

Westchester

Westchester BOCES

Document Conversion and Access

$53,660

Yates

County of Yates

Document Conversion and Access

$148,385