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Higher Education Data Collection Forms and Instructions

The inclusion of data elements in HEDS Forms constitutes a request by the Regents for your institution to collect and report on those items for their planning purposes. 

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New York State Higher Education Data System (HEDS) Instruction Manual:

Instruction Manual (Version 5.1) 2021-22 – Revised 08/13/2021
 

Data Collection
Reporting Period
Collection Format
Due Date
Article 129-A and Article 129-B Certification of Compliance Template

Current Academic Year

IRS Data Exchange (IDEx)

07/01/2021

Audited Financial Statement (F.Audit)

Previous Fiscal Year

 IRS Data Exchange (IDEx)

FY+120 Days

My Contacts (NYSED-SUR1)

Current Academic Year

IRS Data Exchange (IDEx)

07/30/2021

Enrollment of Students with Disabilities (NYSED-2H-2) Template

Previous Academic Year

IRS Data Exchange (IDEx)

08/06/2021

Certification of Earned Degrees Conferred (BUNDY Participants Only) (NYSED-2) Template

*Bundy Application  (Due 08/01/2021)

*for new applicants only

Previous Academic Year

IRS Data Exchange (IDEx)

08/15/2021

Estimate of Earned Degrees Conferred (BUNDY Participants Only) (NYSED-2A) Template
 

Current and
Next Academic Year

IRS Data Exchange (IDEx)

08/15/2021

Directory of Off-Campus Instructional Locations (NYSED-8)
 

Previous Academic Year

IRS Data Exchange (IDEx)

09/10/2021

CTEA-1: Performance Measures for Credit Bearing Career and Technical Education Programs Template

  • CTE Participants (CTEA-1A**)
  • Placement Data (CTEA-1B**)

**Download these templates in the IDEx

Previous Academic Year
IRS Data Exchange (IDEx)

 

09/30/2021

02/18/2022

CTEA-2: Performance Measures for Non Credit Bearing Career and Technical Education Programs Template

  • CTE Participants (CTEA-2A**)
  • Placement Data (CTEA-2B**)

**Download these templates in the IDEx

Previous Academic Year

IRS Data Exchange (IDEx)

 

09/30/2021

02/18/2022

Article 129-B “Enough is Enough” Annual Aggregate Data Report

 

Previous Calendar Year

 

IRS Data Exchange (IDEx)

10/01/2021

College Catalog
 

Current Academic Year

IRS Data Exchange (IDEx)

10/15/2021

Certification of Nursing Program Enrollment (For High Needs Nursing Program participants only) (NYSED-2N) Template

*High Needs Nursing Application (Due 09/15/2021)

*for new applicants only

Fall of Current Academic Year

IRS Data Exchange (IDEx)

11/15/2021

Student Financial Aid (NYSED-4.1) Template

 

Previous Award Year

IRS Data Exchange (IDEx)

12/10/2021

Institutional Activity (NYSED-2R) Template

 

Previous Academic Year

IRS Data Exchange (IDEx)

12/10/2021

Fall Enrollment (NYSED-2.4) Template

 

Fall of Current Academic Year

IRS Data Exchange (IDEx)

01/14/2022

Full-Time Undergraduate Transfer Enrollment (NYSED-2.2) Template

 

Fall of Current Academic Year

IRS Data Exchange (IDEx)

01/14/2022

Residence and Migration Enrollment (NYSED-2.8) Template

 

Fall of Current Academic Year

IRS Data Exchange (IDEx)

Off Year

Admissions and Academic Preparation (Freshmen) (NYSED-1) Template

 

Fall of Current Academic Year

IRS Data Exchange (IDEx)

01/28/2022

Graduation (NYSED-2.9) Template

 

Previous and Fall of Current Academic Year

IRS Data Exchange (IDEx)

03/25/2022

Retention (NYSED-2.9) Template Previous and Fall of Current Academic Year IRS Data Exchange (IDEx) 03/25/2022
Last updated 08/13/21