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Higher Education Data Collection Forms and Instructions

The inclusion of data elements in HEDS Forms constitutes a request by the Regents for your institution to collect and report on those items for their planning purposes. 

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New York State Higher Education Data System (HEDS) Instruction Manual:

Instruction Manual (Version 4.3) 2020-21 – Revised 09/03/2020
 

Data Collection
Reporting Period
Collection Format
Due Date
Article 129-A and Article 129-B Certification of Compliance Template

Current Academic Year

IRS Data Exchange (IDEx)

7/1/2020

Audited Financial Statement (F.Audit)

Previous Fiscal Year

 IRS Data Exchange (IDEx)

FY+120 Days

My Contacts (NYSED-SUR1)

Current Academic Year

IRS Data Exchange (IDEx)

7/31/2020

Enrollment of Students with Disabilities (NYSED-2H-2) Template

Previous Academic Year

IRS Data Exchange (IDEx)

9/30/2020

Certification of Earned Degrees Conferred (BUNDY Participants Only) (NYSED-2) Template

Bundy Application  (Due 8/1/2020)

Previous Academic Year

IRS Data Exchange (IDEx)

8/15/2020

Estimate of Earned Degrees Conferred (BUNDY Participants Only) (NYSED-2A) Template
 

Current and
Next Academic Year

IRS Data Exchange (IDEx)

8/15/2020

Directory of Off-Campus Instructional Locations (NYSED-8)
 

Previous Academic Year

IRS Data Exchange (IDEx)

9/11/2020

CTEA-1: Performance Measures for Credit Bearing Career and Technical Education Programs Template

  • CTE Participants
  • Placement Data
Previous Academic Year
IRS Data Exchange (IDEx)

 

 

09/30/2020
02/19/2021

CTEA-2: Performance Measures for Non Credit Bearing Career and Technical Education Programs Template

  • CTE Participants
  • Placement Data

Previous Academic Year

IRS Data Exchange (IDEx)

 

 

09/30/2020
02/19/2021

Article 129-B “Enough is Enough” Annual Aggregate Data Report

 

Previous Calendar Year

 

IRS Data Exchange (IDEx)

10/01/2020

College Catalog
 

Current Academic Year

IRS Data Exchange (IDEx)

10/16/2020

Certification of Nursing Program Enrollment (For High Needs Nursing Program participants only) (NYSED-2N) Template

High Needs Nursing Application (Due 9/15/2020)

Fall of Current Academic Year

IRS Data Exchange (IDEx)

11/15/2020

Student Financial Aid (NYSED-4.1) Template

 

Previous Award Year

IRS Data Exchange (IDEx)

12/11/2020

Institutional Activity (NYSED-2R) Template

 

Previous Academic Year

IRS Data Exchange (IDEx)

12/11/2020

Fall Degree-Credit Enrollment (NYSED-2.4) Template

 

Fall of Current Academic Year

IRS Data Exchange (IDEx)

1/15/2021

Full-Time Undergraduate Transfer Enrollment (NYSED-2.2) Template

 

Fall of Current Academic Year

IRS Data Exchange (IDEx)

Off Year

Residence and Migration Enrollment (NYSED-2.8) Template

 

Fall of Current Academic Year

IRS Data Exchange (IDEx)

1/15/2021

Admissions and Academic Preparation (Freshmen) (NYSED-1) Template

 

Fall of Current Academic Year

IRS Data Exchange (IDEx)

1/29/2021

Graduation Rate and Retention Report - Full-Time Undergraduates (NYSED-2.9) Template

 

Previous and Fall of Current Academic Year

HEDSLive

3/26/2021

Last updated 09/03/20