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Program Office/Description: 

The Archival Services at the New York State Archives ensures the preservation, accessibility, and use of New York’s historically valuable records. We accomplish this by managing the State Archives facility, which houses the archival records of state government and by providing technical services and supports to historical records programs throughout New York.

The Assignment (Description of Job): 

The Archival Services program of the New York State Archives seeks a student assistant to assist with the description, administration and access to historical records. The student will also assist with the support of the State Historical Records Advisory Board (SHRAB), for which the State Archives serves as secretariat. Specific duties include but are not limited to the following:
- Assisting descriptive updates to the online Historic Documents Inventory: a statewide union catalog of archival collections.
- Creating, revising, and enhancing access tools, including EAD finding aids, to records in the State Archives records.  This work will include updating inaccuate, outdated and harmful language in those access tools.
- Assisting with telephone and email reference inquiries received by the State Archives
- Staffing the registration desk in the archives research room
- Coordinating quarterly meetings of the SHRAB, including scheduling, preparation of meeting agendas, issue briefings and other materials in consultation with SHRAB leaders and Archives managers, managing logistics, taking and preparing minutes of meetings.

Assignment Type: 
Professional Development Plan : 

The intern will: 
-increase understanding of arrangement and description practices for historical records
-increase knowledge and gain practical experience in remediating harmful language used in records description
-develop awareness of archival security including reseach room policies and procedures
-understand how professional standards for digitization are employed by the NYSA
-gain experience with meeting and event planning
-develop knowledge of finding aid aggregation and archival repositories across the State.  
Workshops and webinars on a wide range of professional archival practivces will be made available through the State Archives Professional Development Committee.  


Desired Skills, Abilities, & Educational Background: 

A graduate student in History, Public History, or Information Science with an interest in archival description and underdocumented/margainalized communities in New York.   


No specific restrictions on hours, but we anticipate that the student assistant will work 20 hours per week, Monday-Friday.

Eligibility Qualifications: 
Application Instructions: 

Qualified candidates should email a cover letter, resume, transcript (student copy is acceptable), and completed internship application to   Please include the Assignment Number (OCE-F21-9) in the subject line of your email to reference this assignment.

Internship Program: 
SUNY/SED Internship
Program Area: 
Office of Cultural Education
Program Office: 
New York State Archives Documentary Heritage Program

John Diefenderfer, Jasmine Bumpers

Number of Interns Requested: 
Degree Level: 
Fall 2021
Pay Rate: