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Program Office/Description: 

The New York State Archives (NYSA) Archival Services bureau ensures the preservation, accessibility, and use of New York’s historically valuable records. We accomplish this by managing the State Archives facility, which houses the archival records of state government and by providing technical services and grants to historical records programs throughout New York.

The Assignment (Description of Job): 

The student assistant will be directly involved in the daily operations of the State Archives’ Archival Services Unit focusing especially on accessioning, description and reference.  The incumbent will contribute to archival management projects including accessioning and describing records, rehousing records, consultation trips to the Records Center, and development of detailed finding aids. 

Duties may include but are not limited to the following:

• Assist with transfer and accessioning archival records into the custody of the State Archives
• Assist with the rehousing of archival records and creation of online finding aids
• Create EAD-compliant container-level access tools for addition to online finding aids
• Prepare records to be digitized and assist in the digitization process
• Staff the registration desk at the State Archives Research Room,
• Perform research and outreach related to programs, exhibits and events sponsored by the State Archives
• Assist Archives staff with online and onsite exhibits and public programs

Assignment Type: 
Professional Development Plan : 

The intern will:
• Have direct experience with the administration of archival records
• Increase understanding of arrangement and description practices for  records
• Gain experience in archival descriptive and cataloguing practices
• Develop awareness of archival security practices
• Understand and gain experience applying professional standards
• Gain experience with setting up/running meetings and planning/hosting archives-related events
• Gain experience working independently and hone time management skills
• Learn about outreach activities including preparing publications targeting various State Archives constituencies
• Participate in a transfer of records to the State Archives, including off site survey and assessment
• Attend workshops and webinars on a wide range of professional archival practices

Desired Skills, Abilities, & Educational Background: 

Educational Background:
We seek a student who is pursuing a History/Public History/Information Science Masters degree, preferably in the field of archives and records management.

Basic level of comfort with MS Office. Interest in learning additional management systems operated by the State Archives including ArchivesSpace and Preservica.
Ability to lift 40 pounds.
Strong research skills.
Comfort level working independently and in teams, as well as with other departments.
Strong communication and writing skills.


Open schedule between Monday through Friday 8:30AM to 4:30PM.

Application Instructions: 

Qualified candidates should email a cover letter, resume, transcript (student copy is acceptable), and completed internship application to   Please include the Assignment Number (OCE-F21-10) in the subject line of your email to reference this assignment.

Internship Program: 
SUNY/SED Internship
Program Area: 
Office of Cultural Education
Program Office: 
New York State Archives/Archival Services/Access Services

Emily Allen/Michael Maloney

Number of Interns Requested: 
Degree Level: 
Fall 2021
Pay Rate: