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Office/Bureau Description: 

The New York State Archives (NYSA) Archival Services bureau ensures the preservation, accessibility, and use of New York’s historically valuable records. We accomplish this by managing the State Archives facility, which houses the archival records of state government and by providing technical services and grants to historical records programs throughout New York.

Intern's Supervisor: 

John Diefenderfer

The Assignment (Description of Job): 

We seek a student intern to work with the wide spectrum of activities that make up the daily operations of Archival Services. The incumbent will be responsible for providing assistance to the access services, reference, electronic records, and collections management units as well as providing support to the New York State Historical Records Advisory Board for which the State Archives serves as secretariat, and to the Documentary Heritage Program Office, which issues grants and advisory services to not-for-profit historical records repositories.  The incumbent will also work on archival processing  projects including rehousing records, inventory of records and preparation of finding aids for archival materials. 

Duties may include but are not limited to the following:

• Assist with transfer and accessioning archival records into the custody of the State Archives
• Prepare records to be digitized and assist in the digitization process, routine office photocopying, and collating materials for meetings, distribution, or other purposes
• Staff the registration desk in our Research Room, which is shared with the Manuscripts and Special Collections of the State Library, including occasional Saturday hours.
• Perform research and outreach related to non-government repositories
* Develop finding aids and other descriptive tools for archival records
* Assist with transfer of selected descriptive information to the Empire State Archival Descriptive Collective
• Assist Archives staff with exhibit tables at events and conference

Intern Development Plan : 

The intern will:
• Become familiar with NYSA procedures
• Increase understanding of arrangement and description practices for State government records
• Develop awareness of archival security practices including Reseach Room policies and procedures
• Understand how professional standards are employed by the NYSA
• Gain experience with setting up/running meetings and planning/hosting archives-related events
• Gain experience working independently and hone time management skills
• Learn about outreach activities including preparing publications targeting various State Archives constituencies
• Participate in a transfer of records to the State Archives, including off site survey and assessment
• Attend workshops and webinars on a wide range of professional archival practices


Application Instructions: 

Qualified candidates should email a cover letter, resume, transcript (student copy is acceptable), and completed internship application to (link sends e-mail).  Please include the Assignment Number (OCE-60) in the subject line of your email to reference this assignment.

Program Area: 
Office of Cultural Education
Program Office: 
New York State Archives
Tom Ruller
Number of Interns Requested: 
Spring 2019