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OCE-58

Office/Bureau Description: 

The New York State Archives (NYSA) provides records management and archival assistance and oversight to New York State agencies. NYSA works with these agencies to ensure New York’s historically valuable records, in both paper and electronic formats, are appraised and scheduled for eventual transfer to the Archives, or scheduled for routine disposal of non-permanent records.  This is the core records management function for New York State government and is essential for ensuring accountability, transparency and preservation of the historical record. 

Intern's Supervisor: 

Jennifer O'Neill and Dennis Riley

The Assignment (Description of Job): 

The Student Assistant  will work with a professional archivist to conduct  appraisal, scheduling, and transfer of records that have enduring historical and research value and will assist archivists in developing and delivering records management assistance to State agencies.  A focus of the  Student Assistant's work will be tol work closely with the New York State Canal Corporation to inventory and develop retention schedules for its records

Duties may include, but are not limited to, the following:

• Inventory audiovisual, photographic, architectual, electronic and textual records
• Conduct research on agency functions, use and context of specific records series, and how potential accessions complement existing archival holdings
• Assist with transfer and accessioning of archival records into the custody of the State Archives
• Assist in the development of records management resources advice and programs for agencies using including publications presentations and audio/visual materials.

Intern Development Plan : 

The intern will:

• Develop strong skills in records inventory, records management and archival arrangement
• Gain practical experience in applying professional standards  in an archval setting
• Gain experience with appraisal of records with enduring historical and research value
• Participate in a transfer of records to the State Archives, including off site survey and assessment
• Gain experience working independently and hone time management skills

Application Instructions: 

Qualified candidates should email a cover letter, resume, transcript (student copy is acceptable), and completed internship application to internships@nysed.gov (link sends e-mail).  Please include the Assignment Number (OCE-58) in the subject line of your email to reference this assignment.

Location: 
Albany
Program Area: 
Office of Cultural Education
Program Office: 
New York State Archives
Manager/Chief: 
Jennifer O'Neill
Number of Interns Requested: 
1
Semester: 
Spring 2019