The New York State Archives (NYSA) Archival Services bureau ensures the preservation, accessibility, and use of New York’s historically valuable records. We accomplish this by managing the State Archives facility, which houses the archival records of state government and by providing technical services and grants to historical records programs throughout New York.
We seek a student intern to perform various duties to support the daily operations of Archival Services. The incumbent will be responsible for providing assistance to the access services, reference, electronic records, and collections management units as well as providing administrative support to the Student Research Award contest, Capital Region History Day, and the Archives Awards Luncheon. The incumbent will contribute to archival management projects including rehousing records, consultation trips to the Records Center, accessioning of archival records, and routine data entry.
Duties may include but are not limited to the following:
• Assist with transfer and accessioning archival records into the custody of the State Archives
• Create access tools of records such as box/container lists in the Archives Management System
• Assist with the merge of records from the Records Center's electronic mangement system to the Archives Management System
• Staff the registration desk in our Research Room, which is shared with the Manuscripts and Special Collections of the State Library
• Assist with cataloguing work to enhance our online catalog
• Assist with the annual Student Research Award Contest and the Archives Awards Luncheon
• Assist with responding to reference inquiries under the direction of an archivist
• Assist Archives staff social media ideas and output
• Perform other activities as assigned.
The intern will:
• Become familiar with NYSA procedures
• Increase understanding of arrangement and description practices for State government records
• Develop awareness of archival security practices including Research Room policies and procedures
• Understand how professional standards are employed by the NYSA
• Gain experience with setting up/running meetings and planning/hosting archives-related events
• Gain experience working independently and hone time management skills
• Learn about outreach activities including preparing publications targeting various State Archives constituencies
• Participate in a transfer of records to the State Archives
• Attend workshops and webinars on a wide range of professional archival practices
Qualified candidates should email a cover letter, resume, transcript (student copy is acceptable), and completed internship application to firstname.lastname@example.org (link sends e-mail) Please include the Assignment Number (OCE-42) in the subject line of your email to reference this assignment.