Skip to main content

Search Google Appliance

Search Google Appliance


Office/Bureau Description: 

The New York State Archives (NYSA) Archival Services bureau ensures the preservation, accessibility, and use of New York’s historically valuable records. We accomplish this by managing the State Archives facility, which houses the archival records of state government and by providing technical services and grants to historical records programs throughout New York.

Intern's Supervisor: 

Clare Flemming

The Assignment (Description of Job): 

We seek a student assistant to perform various duties to support the daily operations of Archival Services. The incumbent will be responsible for providing assistance to the access services, reference, electronic records, and collections management units as well as providing administrative support to the New York State Historical Records Advisory Board for which the State Archives serves as secretariat, and to the Documentary Heritage Program Office, which issues grants and advisory services to not-for-profit historical records repositories. The incumbent will support the objectives and workshops of the New York Capital Region Alliance for Response, a committee-run organization that brings together cultural heritage professionals and emergency managers in the greater Albany region in order to increase and improve disaster preparedness at the local level. The incumbent will contribute to archival processing projects including rehousing records, consultation trips to the Records Center, and routine data entry. 

Duties may include but are not limited to the following: 

• Assist with transfer and accessioning archival records into the custody of the State Archives

• Apply established records retention schedules in assessing final disposition of Documentary Heritage Program Office records

• Prepare records to be digitized and assist in the digitization process including developing metadata using archival standards

• Staff the registration desk in our Research Room, which is shared with the Manuscripts and Special Collections of the State Library

• Perform research and outreach related to the initiatives and events of the Archives Partnership Trust

• Assist Archives staff with exhibit tables at events and conferences

• Perform other activities as assigned including routine office photocopying, and collating materials for meetings, distribution, or other purposes.

Intern Development Plan : 

The intern will: 

• Become familiar with professional archival practices as implemented at NYSA

• Increase understanding of arrangement and description practices for State government records

• Develop awareness of archival security practices including Research Room policies and procedures

• Learn about disaster recovery and response planning and activities

• Gain experience with setting up/running meetings and planning/hosting archives-related events

• Gain experience working independently and hone time management skills

• Learn about outreach activities including preparing publications targeting various State Archives constituencies

• Participate in a transfer of records to the State Archives, including off site survey and assessment

• Attend workshops and webinars on a wide range of professional archival practices

Application Instructions: 

Qualified candidates should email a cover letter, resume, transcript (student copy is acceptable), and completed internship application to (link sends e-mail)  Please include the Assignment Number (OCE-40) in the subject line of your email to reference this assignment.

Program Area: 
New York State Archives
Program Office: 
New York State Archives
Tom Ruller
Number of Interns Requested: 
Spring 2018