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NYS Archives Access Spring Internship

Program Office/Description: 

The New York State Archives (NYSA) Archival Services bureau ensures the preservation, accessibility, and use of New York’s historically valuable records. We accomplish this by managing the State Archives facility, which houses the archival records of state government.

The Assignment (Description of Job): 

The student assistant will be directly involved in the daily operations of the State Archives’ Archival Services Unit focusing especially on accessioning and description.  The incumbent will contribute to archival management projects including accessioning and describing records, rehousing records, consultation trips to the Records Center, and development of detailed finding aids.  

Duties will include but are not limited to the following:

• Assist with transfer and accessioning archival records into the custody of the State Archives
• Assist with the rehousing of archival records and creation of online finding aids
• Create EAD-compliant container-level access tools for addition to online finding aids
• Staff the registration desk at the State Archives Research Room
• Create box/folder lists of records previously stored off-site
• Assist with record pulls, as needed

To be eligible for the SUNY/SED Program, candidates must be currently matriculated in a degree program at one of our Participating SUNY Institutions. Additionally, candidates must be enrolled in classes during the semester in which they would like to intern. Summer and Winter interns must provide proof of enrollment in classes for the following semester. New York State residency is NOT required. Furthermore, students must meet all of the requirements for being hired as a Student Assistant by their Institution. Please contact your Campus Coordinator directly with any questions about your Institution’s requirements. To apply, students must submit their resume, transcript, cover letter, and signed application to Applications will only be considered complete if they have been signed by both the student AND the designated Campus Coordinator.

Assignment Type: 
Professional Development Plan : 

The intern will: 
• Have direct experience with the administration of archival records
• Increase understanding of arrangement and description practices for records
• Gain experience in archival descriptive and cataloguing practices, and systems including ArchivesSpace.
• Gain familiarity on the handling of electronic records.
• Develop awareness of archival security practices 
• Understand and gain experience applying professional standards
• Gain experience working independently and hone time management skills
• Participate in a transfer of records to the State Archives 
• Attend workshops and webinars on a wide range of professional archival practices

Desired Skills, Abilities, & Educational Background: 

Educational Background:
We seek a student who is pursuing a History/Public History/Information Science Masters degree, preferably in the field of archives and records management.

Basic level of comfort with MS Office. Interest in learning additional management systems operated by the State Archives including ArchivesSpace and Preservica.
Ability to lift 40 pounds.
Strong research skills.
Comfort level working independently and in teams, as well as with other departments.
Strong communication and writing skills.


Open schedule between Monday through Friday 8:30AM to 4:30PM

Application Instructions: 

Qualified candidates should email a cover letter, resume, transcript (student copy is acceptable), and completed internship application to   Please include the Assignment Number (OCE-SP22-2) in the subject line of your email to reference this assignment.

Internship Program: 
SUNY/SED Internship
Program Area: 
Office of Cultural Education
Program Office: 
New York State Archives/Archival Services/Access Services

Emily Allen/Michael Maloney

Number of Interns Requested: 
Degree Level: 
Spring 2022
Pay Rate: