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Archives Access Service Spring Internship

Program Office/Description: 

The New York State Archives (NYSA) Archival Services bureau ensures the preservation, accessibility, and use of New York's historically
caluable records. We accomplish this by managing the State Archives facility, which houses the archival records of state government.
Through work with the Access Services Unit, the intern will also develop a broad understanding of the handling, processing, description, and
care of archival records. They will learn that working in an archive requires much more than the ability to work with "old papers." Interns will
gain experience in time- and project-management, working with researchers and external constituents, and working with colleagues
throughout the Office of Cultural Education and elsewhere.

The Assignment (Description of Job): 

The student asstant will be directly involved in the daily operations of the State Archives Archival Services Unit focusing especially on
accessioning and description. The intern will contribute to archival management projects including accessioning and describing records,
rehousing records, consultation trips to the Records Center, and development of detailed finding aids.
Duties will include but are not limited to the following:
Assist with transfer and accessioning archival records into the custody of the State Archives
Assist with the rehousing of archival records and creation of online finding aids
With training, they will create EAD-compliant contaner-level access tools for addition to online finding aids
Staff the registration desk at the State Archives Research Room
Create box.folder lists of records previously stored off-site
Assist with record pulls, as needed

Assignment Type: 
Professional Development Plan : 

The intern will:
Have direct experience with the administration of archival records
Increase understanding of arrangement and description practices for records
Gain experience in archival descriptive and cataloguing practices, and systems including ArchivesSpace.
Gain familiarity on the handlng of electronic records.
Develop awareness of archival security practices.
Understand and gain experience applying professional standards.
Gain experience working independently and hone time management skills
Participate in a transfer of records to the State Archives
Attend workshops and webinars on a wide range of professional archival practices.

Desired Skills, Abilities, & Educational Background: 

Educational Background:
We seek a student who is pursuing a History/Public History/Information Science Masters degree, preferably in the field of archives and records
Basic level of comfort with MS Office. Interest in learning additional management systems operated by the State Archives including
ArchivesSpace and Preservica.
Ability to lift 40 pounds.
Strong research skills.
Comfort level working independently and in teams, as well as with other departments.
Strong communication and writing skills.


Open schedule between Monday through Friday 8:30a-4:30p.

Application Instructions: 

Qualified candidates should email a cover letter, resume, transcript (student copy is acceptable), and completed internship application to.  Please include the Assignment Number (OCE-SP23-5) in the subject line of your email to reference this assignment.

Internship Program: 
NYSED Internship
Program Area: 
Office of Cultural Education
Program Office: 
Archive Access Services

Michael Maloney

Number of Interns Requested: 
Degree Level: 
Spring 2023
Pay Rate: