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Project Assistant, NS (PEF)

The New York State Education Department’s (NYSED) Office of Higher Education is seeking candidates for a Project Assistant in the Office of Education Policy to provide support to the Teaching in Remote Learning Environments (TRLE) initiative. TRLE is a new initiative, funded by a grant under the federal Education Stabilization Fund-Rethink K-12 Education Models program, to address the immediate and urgent needs of New York’s students and educators during the COVID-19 pandemic by providing educators with the tools, resources and training to facilitate remote instruction. Under the supervision of the Project Coordinator, the Project Assistant will manage schedules, track budgets, and organize contracts, financial files, reports, and invoices to ensure that TRLE runs smoothly and efficiently. Duties of this position include, but are not limited to, the following:

  • Support the Project Coordinator, TRLE leadership and other members of the team to ensure the successful implementation of the TRLE initiative;
  • Manage scheduling, meeting logistics, event registration, travel arrangements, expense reimbursement, and follow-up tasks;
  • Facilitate clear and timely communication among internal and external grant stakeholders via email, phone, videoconference, mail, in-person;
  • Work with the Project Coordinator and other members of the TRLE team to draft, format, proofread, and edit reports, memos, letters, emails, presentations, and other documents;
  • Track grant management deadlines by proactively sending reminders and tracking follow-up, as needed;
  • Assist the Project Coordinator with the procurement and grant and contract management processes;
  • Collaborate with NYSED data analytics staff and grant evaluators to collect and maintain grant-related data, directly or through partner organizations;
  • Facilitate grant compliance reporting to the State and federal government;
  • Track, collect, deliver, and organize internal grant-related documents such as correspondence, contracts, files, reports, budgets, and invoices;
  • Assist in the development and implementation of systems and processes to identify, catalogue, and disseminate effective practices to the field; and
  • Other administrative duties, as assigned.  
Minimum Qualifications: 

Candidates must possess a bachelor’s degree and two years of experience in office administration, program administration, grants management, data management, or project management, including experience with Microsoft Office products.  A master’s degree may substitute for one year of experience.

Preferred Qualification: 

Preference may be given to candidates who possess:

  • Experience with grant and contract management, procurement and financial tracking. 
Conditions of Employment: 

This will be a temporary appointment.  Promotions and transfers may change appointee’s negotiating unit.  Applicants should be aware that changes in negotiating units may affect their salary, insurance, and other benefits.  Verification of degree and/or work experience will be required for all candidates at the time of interview. 

*Leads to a maximum salary of $71,980 based on annual performance advances.


Recruitment will continue until the position is filled.  Qualified candidates should send a resume and letter of interest to (email submissions preferred).  You must include the Box number (OHE-807/51521) of the position in the subject line of your email and cover letter to ensure receipt of your application.

Grade Level: 
Negotiating Unit: 
Box #: 
Email Address: 
Office of Education Policy

Office Information

Office of Human Resources Management
NYS Education Department
89 Washington Avenue, Room 528 EB
Albany, NY 12234
Fax (518) 486-5631

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An Affirmative Action/Equal Opportunity Employer