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Assistant in Higher Education Opportunity, Grade 22 (PEF)

(Two Positions)

The New York State Education Department’s Office of Education Policy is seeking candidates for two Assistant in Higher Education Opportunity positions within the Office of Postsecondary Access, Support and Success (OPASS).  This Office is responsible for assisting students in the preparation for, access to, support during, and the successful completion of a postsecondary program, certificate or degree. The incumbents of these positions will be responsible for assisting in the general administration of Department administered student support programs.  Other duties of these positions include, but are not limited to, the following:

  • Assist with scheduling and conducting site visits of postsecondary institutions statewide, including remote locations;
  • Assist with monitoring grant-funded activities for compliance with the statutes, regulations and guidelines;
  • Provide technical assistance to assigned postsecondary institutions through timely review of risk assessments, reports, site visits and daily communications;  
  • Assist with the coordination of the grant proposal review processes, and review award recommendations.
  • Assist with reviewing program budget proposals, amendment requests and final budget documents;
  • Assist with administrative and fiscal processes and procedures for SED administered student support programs with their supervisor, the OPASS Director, the Office of the Deputy Commissioner for Higher Education, and other offices within SED;
  • Assist in developing, maintaining and updating of program guidelines (Request for Proposals), interim and annual reports, and program evaluation and reporting forms and formats, as necessary;
  • Assist with the administrative process to collect and analyze student performance data, with the objective of recommending program improvements on both the State and local project levels;
  • Assist with the planning and coordinating of training workshops for and with local project personnel.  Evaluate such activities and prepare follow-up reports for future continuous improvement activities;
  • Represent OPASS on interagency workgroups that develop State policy recommendations for integrating program legislative requirements with other student support related programs;
  • Represent the State Education Department at meetings, workshops and conferences, as appropriate and assigned;
  • Assist with the development and preparation of reports to the Board of Regents, Commissioner, Governor and Legislature, as appropriate; and
  • Maintain familiarity with appropriate State legislation and regulations, conducting review and analysis of proposed legislation and regulations for recommendations to amend legislation and or regulations. 
Minimum Qualifications: 

Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Assistant in Higher Education Opportunity. 

Eligible List Appointment: Candidates must be reachable on the Civil Service eligible list for this title. 

Section 70.4 Transfer: Candidates may be eligible for nomination for Section 70.4 transfer to Assistant in Higher Education Opportunity if they have standing on the Civil Service eligible list for this title and are currently a New York State employee in a title allocated at Grade 20 or higher. 

Provisional Appointment: If the eligible list has fewer than three acceptors, a non-permanent provisional appointment may be considered.  For non-permanent provisional appointment, candidates must have a master’s degree AND three years of professional experience in an education program designed for secondary and/or post-secondary students who are educationally or economically disadvantaged, are members of a minority group, or are members of a group traditionally under-represented in the licensed professions. Two years of this experience must include: 

Either 1. Management responsibility in a comprehensive higher education program sponsored by or at an accredited college or university, a state or federal education department, or a not-for-profit agency that provides access to and support during the completion of a post-secondary program, certificate, or degree; 

Or 2. Experience in evaluation or research related to the enrollment and retention of students who are educationally or economically disadvantaged, are members of a minority group, or are members of a group traditionally under-represented in the licensed professions. 

Non-Qualifying Experience: Experience solely as a special education teacher or solely as a tutor for at-risk students is not qualifying.

NOTE:  If you are on the Civil Service eligible list for this title, you may receive a canvass letter.  You must complete and return it as instructed on the letter.

Conditions of Employment: 

These will be contingent permanent or provisional appointments. Promotions and transfers may change appointees’ negotiating unit. Applicants should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of degree will be required for all candidates at the time of interview.

*Leads to a maximum salary of $86,398 based on annual performance advances.


Qualified candidates should send a resume and letter of interest by February 22, 2018 to (email submissions are preferred).  You must include the Box number (OHE-584) of the position in the subject line of your email and/or cover letter to ensure receipt of your application.

Grade Level: 
Grade 22
Negotiating Unit: 
Box #: 
Deadline Date: 
Thursday, February 22, 2018
Email Address: 
Office of Higher Education

Office Information

Office of Human Resources Management
NYS Education Department
89 Washington Avenue, Room 528 EB
Albany, NY 12234
Fax (518) 486-5631

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An Affirmative Action/Equal Opportunity Employer