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Archives and Records Management Specialist 2, Grade 18 (PEF)

The State Education Department’s New York State Archives is seeking candidates for an Archives and Records Management Specialist 2 position in the Scheduling and State Agency Services unit.  The New York State Archives leads efforts, on behalf of all New Yorkers, to manage, preserve, ensure open access to, and promote the wide use of, records that support information needs and document the history, governments, events and peoples of New York State.  Duties of this position include, but are not limited to, the following:

  • Develop and update retention and disposition schedules for State and local government records including general records retention and disposition schedules;
  • Conduct extensive legal, fiscal and programmatic research on the functions and operations of State agencies and local governments to identify recordkeeping requirements, business functions and legal obligations that affect records retention or archival value;
  • Assist agencies to develop records management programs including analysis, system design, appraisal and retention scheduling for all records formats, including born digital records;
  • Coordinate, develop, design and deliver onsite and online training and education programs for State agencies regarding records management including records retention, records access, recordkeeping requirements for born digital records;
  • Assist in the operations of the State Records Center including working closely with warehouse staff, review of agency transfer documentation to ensure compliance with retention schedules and review of agency requests for extensions to retention periods; and
  • Assist with assessment and large-scale transfer of records from state agencies.
Minimum Qualifications: 

Reassignment: Candidates must have one year of permanent competitive or 55b/c service as an Archives and Records Management Specialist 2.

Eligible List Appointment:  Candidates must be reachable on the Archives & Records Management Specialist 2 eligible list. If you are on the Civil Service eligible list for this title, you may receive a canvass letter.  You must complete and return it as instructed on the letter.

Section 52.6 Transfer:  Candidates must have one year of permanent competitive or 55b/c service in a title allocated SG-16 or higher eligible to transfer under Section 52.6 of the Civil Service Law. For information regarding the transfer options of your current title, please visit the Civil Service Career Mobility Office Website.

Conditions of Employment: 

This will be a contingent permanent appointment.  Promotions and transfers may change appointees’ negotiating unit.  Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits.  The work schedule for this position includes hours of Monday through Friday (9:00am – 5:00pm) with rotating Saturdays (9:00am – 5:00pm).  Verification of degree and/or work experience will be required of all candidates at the time of interview.  This position will require overnight and workday travel at approximately 15%.

* Leads to a maximum salary of $71,980 based on annual performance advances.


Qualified candidates should send a resume and letter of interest by November 21, 2019 to (E-mail submissions are preferred). You must include the Box number (OCE-1145/26364) of the position in the subject line of your email and cover letter to ensure receipt of your application.

Grade Level: 
Grade 18
Negotiating Unit: 
Box #: 
Deadline Date: 
Thursday, November 21, 2019
Email Address: 
Office of Cultural Education

Office Information

Office of Human Resources Management
NYS Education Department
89 Washington Avenue, Room 528 EB
Albany, NY 12234
Fax (518) 486-5631

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An Affirmative Action/Equal Opportunity Employer